Jersey City, New jersey
Executive Assistant Job Opening in Jersey City, New jersey - This listing is concerning an Executive Assistant position at the Law Office of George Rios, P.A.
Our office handles a variety of motor vehicle accident, fall-down, and workers' compensation matters. We are committed to providing excellent legal representation for our clients. Ensuring excellent representation largely relies upon dependable, consistent customer service. The responsibilities of an Executive Assistant are crucial in maintaining a productive, successful office environment.
The expectations of the position are varied and require prior experience in professional office work-spaces, preferably in a legal-services setting. Being able to multi-task between clerical, data-entry, and customer service responsibilities is crucial.
Some of the expectations include, but are not limited to:
Answer office calls from clients, attorneys, insurance adjusters, healthcare providers, and other business-related interests.
Managing the file-system: this includes both physically filing paper documents in their respective client files as well as in our streamlined, user-friendly computer file-system.
Competency in Microsoft Office Word and Excel--and the Windows operating system.
Competency in data-entry and data-processing systems-- i.e. desktop computers, scanners, fax machines, and other electronic devices.
Ability to learn and operate software applications concerning case-management, data-entry and client-services.
Work collaboratively with the paralegal in both daily office functions or larger projects.
Working directly with the attorneys at the firm.
Willingness to learn new skills and techniques.
Ability to speak & understand Spanish is required!
Although the above-mentioned expectations comprise the majority of what we expect from our Executive Assistant, dynamic situations may arise where a new approach is necessary. Most of all, this position offers an immense amount of knowledge about the the New Jersey court-system. Our firm consists of two attorneys and a paralegal, so as a result of our smaller-scale, we depend on and heavily respect the duties of the Executive Assistant.
Job Type: Full-time
Required education:
High school or equivalent
Required experience:
Clerical: 2 years
Customer Service: 2 years
Data Entry: 2 years
Secretarial: 2 years
Filing: 2 years
Required language:
Spanish
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