Chiloquin, Oregon
Office Manager Job Opening in Chiloquin, Oregon - This position will provide a wide variety of clerical and administrative activities in support of the Social Services Department. Under the direction of the Social Services Director, the Office Manager will administer and implement the Procurement and Purchasing System, acquisitions, and reimbursements for the, department. Performs a variety of office routines, as well as, various repetitive tasks related to the program support and acquisition of materials and supplies for all staff. This position requires someone who can work independently with minimal supervision to ensure timely, accurate, and efficient workflow in accordance with policies and standards. This position will also work closely with the Finance Department in areas of fiscal control and management.
KNOWLEDGE, SKILLS, AND ABILITIES
Basic knowledge required to understand the relationship between items in the chart of accounts and the proper funding codes along with the ability to maintain running balance sheets by program and appropriation for computing payments.
Must be detail oriented.
Demonstrated ability to acquire and apply knowledge of established accounting procedures and techniques in the performance of accounting functions.
Must have excellent typing and computer skills. Emphasis will be on accuracy and attention to details. Ability to use computer in order to perform various word processing, spreadsheet, and desktop publishing. Must be able to create and revise a variety of letter and report formats in order to prepare correspondence and reports.
Above average knowledge of grammar, spelling, punctuation, and vocabulary skills.
Knowledge of standard office procedures necessary to provide for the smooth and efficient operation of the program by maintaining appointment calendars and schedules, tickler files, setting up meetings, and conferences, etc.
Ability to function effectively under pressure of time and/or demands of several tasks at once by effectively planning, organizing, and prioritizing work.
Knowledge of standard filing systems in order to prepare, file, and retrieve various documents efficiently.
Ability to communicate orally and in writing. This person should be able to express his/herself in a clear and concise manner for the purposes of correspondence, reports and instructions, etc., as well as for obtaining information or conveying messages between the supervisor and other staff members.
Knowledge of Tribal guidelines, regulations, and procedures. Ability to perform work and accomplish tasks in accordance with established policies, procedures, practices, and priorities of the office and Tribal organization.
Ability to plan and organize work using initiative and seek information and assistance from other sources, as necessary.
Ability to maintain strict confidentiality of records and information pertinent to the nature of the work.
Ability to work cooperatively with staff, the public, and outside agencies.
QUALIFICATIONS, EXPERIENCE, AND EDUCATION
High School Diploma or Equivalent, REQUIRED . (Diploma, GED or transcripts must be submitted with application.)
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Associates Degree in Accounting, Office Systems Technology, or related field with three (3) years relevant work experience, OR five (5) years equivalent relevant experience and/or training in related field may be substituted for education, REQUIRED . ( Copy of degree or transcripts must be submitted with application.)
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Accounting , preferred.
Ability to type a minimum of 30+ wpm with 90% accuracy. Certification of typing/keyboarding ability is, REQUIRED . (Certification of typing speed not more than one year old must be submitted with application.)
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Computer experience with an emphasis in the use of Microsoft Word, Excel, Access; experience with accounting software; and work in a networked environment, REQUIRED .
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Demonstrated positive work experience that involved a diverse group of clientele and staff, preferred.
Must submit to and clear an alcohol/drug screening test and submit to random testing as per policy, REQUIRED. (Employment will be contingent upon clearing the required criminal records background check.)
Must submit to and clear a background and character investigation, as per Tribal policy. Following hire must immediately report to Human Resource any citation, arrest, conviction for any traffic, misdemeanor or felony crimes, REQUIRED .
Must accept the responsibility of a mandatory reporter in accordance with the Klamath Tribes Juvenile Ordinance Title 2, Chapter 15.64 and General Council Resolution #2005 003, all Tribal staff are considered mandatory reporters. In addition, the Oregon Revised Statutes (ORS) 419B.010 identifies this position as having the duty to report child abuse, REQUIRED .
Job Type: Full-time
Salary: $34,137.00 to $49,615.00 /year
Required education:
High school or equivalent
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