Chicago, Illinois
Accounts Payable Associate Job Opening in Chicago, Illinois - Indeed Hire in partnership with a client in the Financial Services industry is seeking an Accounts Payable Associate.
Summary of Position
Accounts Payable Associate is primarily responsible for managing the Accounts Payable cycle from invoice receipt to disbursement. The AP Associate will actively manage the relationship with Concur (the AP system used), to ensure all outsourced functions are operating accurately and efficiently and will manage exceptions to the process.
Duties and Responsibilities:
Management of full Accounts Payable cycle including invoice receipt, invoice retention, approval routing and monitoring payment disbursements
Management of the disbursement cycle by ensuring complete, timely and accurate payments are made to vendors while utilizing vendor terms and discounts
Maintain appropriate policies and procedures around the vendor payment process and periodically communicate such policies to the firm
Active management of the vendor master files, ensuring correct up to date vendor card information
Monitoring of AP E-mail Inbox to ensure timely processing of invoices, responding timely to vendors and internal field questions regarding payment statuses and other AP related inquiries
Manage the Concur invoice reporting system to ensure correct and timely payments to vendors and proper account coding and allocation to cost centers
Manage the Concur expense reporting system to ensure employees understand the system, submit reports, and receive reimbursements in a timely manner
Handle tax related items such as W-9s and 1099s to ensure completeness of year end process
Assist in year-end audit process by providing invoice and T&E back-up as requested
Accomplish successful imports of Concur data into the general ledger system
As needed, ability to prioritize requests and cut manual checks from general ledger system
Transmitting necessary information to the bank website as well as running inquiries in the bank website to confirm cashed checks, issue stop payment, etc.
Administer training to new hires on the Concur system and process
Skills and abilities
Bachelor?s degree in accounting, working towards a degree, or significant proven work experience
Demonstrated understanding of the vendor payment process flow and how it affects the broader month end accounting cycle
Ability to manage a high-volume, fast paced vendor payment process
Comprehension of the capital expenditure cycle
Ability to become a subject matter expert on a system and the train and support others accordingly
Proficiency in all Microsoft Office applications, particularly Excel
Experience with Concur Solutions is a plus
Team player, with a positive attitude and a desire to learn new things
Strong communication skills with a focus on client service
Ability to adhere to deadlines while multi-tasking on a variety of initiatives
Ability to work independently and liaise amongst various functional groups within the firm
Job Type: Full-time
Required education:
Bachelor's
Required experience:
Concur Solutions: 1 year
Financial Services Industry: 2 years
Accounts Payable: 3 years
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