Boulder, Colorado
accounts payable / general cashier clerk Job Opening in Boulder, Colorado - Maintain Hotel?s Accounts Payable function to include timely and accurate payment of vendors/suppliers and to keep accurate accounts payable records and information. Maintain appropriate cash on hand for hotel operations and process hotel bank deposits timely and accurately.
Route invoices received through mail to appropriate departments for approval.
Audit invoices received from management for accuracy (extensions, footings, taxes); approvals (Dept Managers & GM); appropriate support documentation (P.O. & receiving reports).
Post the audited invoices in the computer daily as received.
Process check runs according to established schedule and type rush checks. Review all accounts to ensure that they are within the corporate guideline. Research duplicate invoices or copies before processing payments. Ensure that all invoices are attached to the check before sending them for signature.
Reconcile vendor statement balances to open invoices monthly.
Explain all aged A/P balances greater than 60 days.
Ensure all A/P reports are kept in storage in compliance with the hotels established retention period.
Compile Federal ID and Social Security Numbers for all vendors for year-end processing of the 1099?s.
General Cashier
Prepare daily deposit to bank by compiling all cash drops by the different cashiers.
Handle change orders, due backs, and petty cash requests.
Schedule and follow through on a monthly House Bank audit.
Maintain records of petty cash transactions and receipts.
Prepare report of daily F&B sales and charged tips by server and by outlet.
Perform other duties and responsibilities asked by the Controller and the Assistant Controller based upon department needs.
When needed and with time permitting assist all other Accounting Department employees in the performance of their job function as directed by management.
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the hotel.
Cross train in at least one other Accounting Department position.
Job Type: Full-time
Job Location:
Boulder, CO
Required education:
High school or equivalent
Required experience:
Accounts Payable: 3 years
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