New Castle, Delaware
Office Administrator Job Opening in New Castle, Delaware - Job Summary:
Provide full administrative support to all the services provided by the Company, maintaining organized office operations, managing inventory, and assisting with installation and service scheduling.
Job Responsibilities:
Provide administrative support, minute taking, filing, data input, maintenance and management of information held by the Company
Compile weekly employee payroll hours and submit for processing
Prepare and maintain HR records including New Hire Paperwork
Set up electronic and hard copy folders for each job, including scanning of all job-related paperwork to the folder and completion of Project Management documents
Review and execute project contract documents such as W9 and COI
Support Installation Manager with technician scheduling, maintaining vehicle maintenance records, administration of uniforms
Follow up on vendor purchase orders and acknowledgements, updating project files and schedules with ship dates
Ensure the accuracy of item receipts and purchase orders while receiving items into inventory
Maintenance of material inventory, asset and warranty management
Maintain current customer information in company's management software system
Assisting in the maintenance of Customer Relationship Management information
Manage licensing requirements by state and by county.
Contribute to maintaining the office space in a clean and orderly fashion while managing the ordering and supply of paper products, water, cleaning supplies, etc.
Skills and Qualifications:
Excellent organizational and technical skills relevant to the role with the ability to problem solve, pay attention to detail and deliver work to a high standard meeting tight deadlines.
Excellent verbal communication skills
High level of competence in the following Microsoft applications ? word processing, spreadsheets, databases, file management, e-mail
Experience with QuickBooks accounting software
Ability to pass background check and drug test
Job Type: Full-time
Required experience:
Office Administration: 3 years
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