Shreveport, Louisiana
HR - Payroll Coordinator Job Opening in Shreveport, Louisiana - Pierremont Healthcare & Rehab Center has an outstanding career opportunity for the position of HR-Payroll Coordinator for our Skilled Nursing Facility in Shreveport, Louisiana. MUST have ADP Payroll Software experience and a minimum of 3 years HR Payroll experience.
Job Summary
The facility Payroll/HR Coordinator is responsible for Payroll and Human Resources duties in accordance with Nexion Corporate policy and applicable federal, state, and local regulations.
Job Responsibilities
Essential Functions (Payroll)
Maintain accurate associate information and electronically submit to your corporate analyst in a timely manner.
Complete payroll close and related data maintenance accurately and within established deadlines.
Audit employee time sheets in Kronos daily, research discrepancies before making any necessary corrections.
Prepare final Employee Hours By Labor Account report; obtain Administrator review and approval prior to sending payroll to your corporate analyst.
Regularly audit payroll data maintained by Corporate Payroll, using the ADP Personnel Change Report. This includes verifying the process of all maintenance changes following each payroll close
Distribute paychecks in accordance with applicable regulations, policies and procedures.
Conduct appropriate and timely communication.
Ensure Nexion payroll policies and procedures regarding deadlines, documentation and proper authorization are followed.
Ensure state and federal labor law guidelines are recognized and followed. Immediately report any concerns to administrator and HR Generalist.
Maintain and track bi-weekly payroll data needed for annual OSHA report.
Create and maintain employee schedules in Kronos.
*
Essential Functions (Human Resources)
Ensure personnel files, including employee Medical/Benefits files and Employee Injury files, are maintained in accordance with Nexion policies and procedures.
Ensure Corporate HR policies and procedures regarding compliance with FMLA, ADA, EEO and other employment laws are being adhered to in the facility, and report any concerns to facility Administrator and HR Generalist.
Manage benefits administration and enrollment for the facility in accordance with Corporate HR policies and procedures.
Ensure that recruiting/hiring procedures are effective and compliant, including coordinating assistance from the HR Generalist.
Conduct regular new associate orientations, including coordinating assistance from other departments.
Review and execute appropriate discharge procedures in accordance with applicable state and federal regulations as well as Nexion policies and procedures.
Manage and report all LOA and FMLA leaves to the corporate HR Coordinator.
Maintain programs concerning Workers? Compensation and Safety Committee/Risk Management as directed.
Complete claim packet for all Work Injuries and report to the respective WC carrier (Liberty Mutual) or Texas Work Injury (Providence Risk) within 24 hours of receipt.
Review and follow the WC Manual or Texas Work Injury Manual policy and procedures as directed.
Complete Modified Duty Monthly Reports and submit to Risk Management on the 8th of each month for the month following (i.e. for February light-duty, e-mail/fax on the 8th of March).
Assist in preparation, submittal and follow-up of work injury or WC claims for associates. Follow through with associates and third party administrators until employee is released to full duty. Perform administrative requirements and submit necessary forms/reports to appropriate offices and/or Administrator (as required).
Serve as liaison between employees and corporate personnel.
Participate in mandatory WOTC program for each new hire.
Follow procedures and guidelines noted in the HR Essential Manual.
Maintain current and accurate employee bulletin boards, including mandated state and federal posters, as well as supplements as provided.
Maintain familiarity with Nexion benefits package and provide basic guidance to employees.
Distribute Texas Employee Accident Summary Plan Descriptions (Texas only) immediately upon request.
Attend all mandatory HR training calls. Essential Functions ( Resident Trust Fund Accounts )
*
*
Responsible for disbursing cash from the Resident Fund Management Service System.
Marginal Functions
Answer facility phones if assigned.
Provide administrator, and department heads with Kronos Employees Hours By Labor Account and other reports, as assigned by the administrator.
Interpret the facility?s policies and procedures for associates, patients/residents, family members, visitors, etc., as directed by the Administrator.
Maintain confidentiality of all pertinent information.
Develop and participate in programs designed for in-service education and on-the-job training. (Includes maintaining appropriate record-keeping requirements of when classes were held, subject matter, attendance, etc.)
Attend and participate in training to keep abreast of current changes in administrative procedures.
Provide information to associates as necessary or provide referrals to appropriate parties.
Perform other duties and special projects as assigned.
Position Qualifications
Minimum - High School Diploma or equivalent.
Working knowledge and ability to apply professional standards of practice to job situations.
Strong working knowledge of personal computer and software applications used in job functions (databases, spreadsheets, word processing, etc).
Must possess excellent oral and written communication skills. Strong organizational skills are required.
Must have experience in processing Payrolls or other relevant business experience.
Experience with ADP payroll system preferred; or any combination of experience and training that provides the required skill, knowledge and abilities.
Must be able to read, write and speak the English Language.
Possess the ability to make independent decisions when circumstances warrant such action.
Possess the ability to deal tactfully with all types of personnel and maintain confidentiality as appropriate.
Knowledgeable of administrative practices and procedures, as well as laws, regulations, and guidelines pertaining to wage and hour, labor relations, etc.
Ability to work professionally and cooperatively with all facility positions.
Ability to work professionally and cooperatively with all facility positions.
PHYSICAL JOB REQUIREMENTS : (With or without reasonable accommodation)
Must be able to move intermittently throughout the workday.
Must be able to push, pull, move and or lift a minimum of 25 lbs to a minimum height of 5 ft., and be able to push, pull, move and or carry same weight a minimum of distance of 50 ft.
We offer an excellent wage and benefits package including Voluntary Medical, Dental, Vision, LT/ST Disability, AD&D, Life Insurance and 401K
EOE M/F/D/V
Job Type: Full-time
Required education:
High school or equivalent
Required experience:
Payroll: 3 years
ADP Payroll: 1 year
Human Resources: 1 year
|
