Washington, District of columbia
Executive Assistant to the General Manager Job Opening in Washington, District of columbia - Executive Assistant
The University Club of Washington, DC, seeks an experienced Executive Assistant to work under general direction, perform varied, difficult, sensitive and confidential office administrative and secretarial support functions for the General Manager and perform related duties as assigned.
Key Responsibilities
Manage all scheduling and calendaring for the General Managers office which includes internal and external contacts.
Assist in managing and prioritizing daily workflow around emerging issues, including preparing materials and written correspondence timely on behalf of the General Manager.
Draft, process, file and maintain correspondence, messages and other documentation.
Screen and route telephone calls, written correspondence with both internal staff, management.
Plan and coordinate travel, travel itineraries and meeting/event coordination support.
Prepare, submit and track expense reports, maintain records and coordinate approvals of reports with accounting.
Prepare clear and well-written communications for a wide range of audiences within the club and with membership.
Develop professional relationships with key internal and external contacts.
Core Skills and Abilities
Must possess the highest level of work ethics and integrity with the ability to maintain confidential information; demonstrated level of discretion in handling privileged information
Proactive in anticipating business and administrative needs.
Must possess a strong administrative and organizational skills with the ability to be proactive in completing assignments and job responsibilities with minimal supervision.
Must possess the ability to effectively interface with a variety of people with tact and diplomacy and work well under stressful situations.
Must possess superior writing skills with ability to write, edit and manage correspondence at executive levels.
Experience in managing a busy calendar, making domestic and international travel arrangements and managing expense reports.
Strong experience in Microsoft Office, including Outlook, Word, Excel and PowerPoint.
Ability to effectively interact with senior level executives and their assistants in a professional manner.
Acute attention to accuracy, consistency and a high degree of quality in work.
Must be flexible and a self-starter.
Education and Experience Requirements
Bachelor?s degree required.
At least 5 years? experience supporting a top level executive
The club offers competitive wages and a great benefits package. For more information about our company, visit our Website at . Interested candidates should e-mail or fax resume with salary requirements & history to Human Resources.
About the Club
The University Club is the perfect meeting spot for members, the ideal location for business and social entertaining and a convenient base for out-of-towners.
Voted one of the top twenty distinguished City Clubs in America and Distinguished Emerald Clubs of the World, The University Club of Washington, D.C. has established itself as a city club destination of choice. The hallmarks of our Club are, as they have always been, elegance and tradition, health and sociability, and a celebration of intellectual pursuits. The University Club's motto remains today what is was in 1904: "Enter all ye who have a degree of good fellowship and learning".
Conveniently situated in an enclave of cultural, scientific, and diplomatic institutions a few blocks north of the White House
200 Reciprocal Clubs around the world
World-class cuisine
Contemporary American cuisine in the elegant William Howard Taft Room with live weekend musical entertainment
Miss Laurence Room for semi-private dining
Helen's Cocktail Lounge with nightly complimentary tasting of international cheeses
Pershing Grille - traditional American cuisine in a classic Club setting
Lively Founders Pub with pool table, popcorn machine and 3 large television screens
Sports Lounge for casual dining * 60 well-appointed overnight accommodations
Valet Parking
Keefer-Memorial Library- reading room and wireless internet use
24-hour Business Center
Superior recreational facilities with a 3,000 square foot fitness center and 4personal trainers
2 International Squash Courts with 3 Squash Professionals
Exercise Studio offering Pilates, yoga & spinning classes, among others
Olympic sized indoor pool
Sage Day Spa - full service spa with an array of treatments
Locker and Laundry Service
Extensive meeting and private event/catering venues for up for 275 guests
Intellectually lively and exceptionally welcoming environment
Premier international and diplomatic club in Washington D.C., where lifelong friends are routinely made with those serving in the diplomatic community
Diverse programs
Holiday and family activities
University Club Foundation - supporting the Club Library, employee scholarships, arts acquisitions and community outreach programs
Job Type: Full-time
Salary: $50,000.00 /year
Required education:
Associate
Required experience:
Executive Assistant: 5 years
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