Rockland, Massachusetts
Accounts Payable Coordinator Job Opening in Rockland, Massachusetts - Accounts Payable Coordinator
Job Description
Strategic
This position reports directly to the Corporate Controller while working as an integral part of the Construction Project Management team. This individual will provide quality financial services to corporate projects which includes subcontract compliance and requisition/invoice processing. This individual must adhere to Integrated's policies and procedures.
Responsibilities
Process invoices into Accounting System for payment including ensuring proper coding, approval, vendor information and invoice data
Reconcile vendor accounts
Resolves issues relative to job responsibilities for internal and external customers by providing timely and accurate responses to inquiries, as well as problem solving and research
Answer vendor inquiries
Answers internal inquiries on vendor activity
Answer Project manager and Owner inquiries
Process Lien Waivers for Subcontractors
Assist in management of project closeout including final retainage releases
Coordinate with Assistant Project Managers contract files and ensure compliance with all contract requirements, executed documents, insurance, lien waivers etc.
Process vendor invoices and subcontractor AIA requisitions in accordance with commitments and company policies
Process checks for proper documentation and backup
Code Corporate Credit Cards
Scanning and filing of invoices
Manage employee expense report database. Audit approved expense reports before posting for payment. Work with employees to resolve issues to ensure timely payments
Review purchase order invoices and match up purchasing data to invoice data to ensure timely payment of invoices
Education and Experience
BS degree preferred or equivalent combination of education and experience.
Knowledge of administrative and clerical procedures
Knowledge of computers and relevant software applications
Problem solving skills with the ability to manage multiple tasks and meet deadlines
Ability to work effectively in a high volume, fast-paced environment.
Must be familiar with Word, Excel, and Outlook
Knowledge of Timberline Accounting Software
Prior experience in the Construction Industry
Knowledge of customer service principles and practices
Keyboard skills
K ey Competencies
Strong verbal and written communication skills and ability to multi-task.
Professional personal presentation
Customer service orientation
Ability to prioritize
Organizing and planning
Attention to detail
Self-motivated
Reliability
Stress tolerance
Great personality with a positive attitude
Job Type: Full-time
Required education:
Bachelor's
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