Kapolei, Hawaii
Assistant Manager Job Opening in Kapolei, Hawaii - This position reports directly to the Executive Director at the local site and will regularly consult with and receive guidance from the Vice President of Operations & Compliance at National Office. This position is responsible for program operations and management of all administrative services at the site.
Responsibilities:
Ensures program and financial compliance for each grant funded
Performs grants management to include researching, preparing, and submitting grant applications, renewals, and modifications as needed to support program activities
Ensures overall organizational integrity within the site through compliance with all local, state, federal, and other regulations
Prepares, modifies, and monitors budget for entire site and each grant funded for that site
Ensures all costs related to grant activities are allowable, allocable, and reasonable for grant funding
Coordinates with the Accounting Department to properly allocate and record expenses based on grant and budget eligibility
Oversees distribution and accounting of petty cash, site credit cards, and other financial transactions
Ensures grant billings are in conformance with grants and budgets to include timely preparation, submission, and collection
Oversees tracking, collecting, and reporting of program rents & fees from program participants
Coordinates with National Office to ensure site licenses, permits, and insurance certificates are maintained as required by law and funders
Assists with payroll by reviewing employee time sheets to ensure proper allocation methods
Participates in staff recruitment, hiring, retention, training, evaluation, termination, and supervision as necessary and maintains all related documents in employee files
Coordinates with site to prepare and submit reports as required for funder and internal purposes
Performs periodic client file audits to ensure grant compliance
Oversees database maintenance to ensure accurate grant and program reporting, client information, donation tracking, etc.
Coordinates with National Office, landlords, and property management on lease and facility maintenance to ensure compliance with regulations to include health and safety codes
Coordinates with National Office to ensure site Information Technology (IT) needs are met
Coordinates with all departments to oversee and maintain site inventory of supplies
Other duties as assigned
Requirements:
Bachelor?s or Master?s Degree in Non-Profit Management, Public Administration, Accounting, Finance, or related field
Minimum 2 years of related experience. At least 2 years in leadership, management, or supervisory role preferred.
Understanding of fund accounting and budgeting process
Ability to work within a social services team environment yet maintain the ?bottom line?
Excellent oral & written communications skills
Ability to communicate and work effectively with a diverse group of clients, staff, community members, and funders as well as work independently with minimal oversight
Leadership, Supervisory, and Conflict Management Skills
United States Veterans Initiative is a non-profit organization whose mission is the successful transition of military veterans and their families through the provision of housing, counseling, career development and comprehensive support.
Job Type: Full-time
Job Location:
Kapolei, HI
Required education:
Bachelor's
Required experience:
Management: 2 years
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