Aspen, Colorado
Accounting Coordinator Job Opening in Aspen, Colorado - Please apply online at /careers
JOB SUMMARY
The Accounting Coordinator is responsible for ensuring the key functions of payroll processing, cash handling, income audit and accounts receivable processing and collections, are completed in a timely and accurate manner, in accordance with the Wyndham Hotel Group policies and procedures.
QUALIFICATION STANDARDS
Education & Experience:
College Degree Preferred (4 year)
At least one year of progressive experience in a hotel or related field preferred.
Knowledge of Micros Simphony, Opera PMS, Birchstreet helpful.
Must be proficient in Microsoft Windows, Word, and Excel
Ability to understand and utilize basic computer equipment and applications, to include word processing and spreadsheet applications.
Physical requirements:
Flexible and long hours sometimes required.
Sedentary work ? Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects
General Requirements
Maintain a warm and friendly demeanor at all times.
Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
Must be able to multitask and prioritize departmental functions to meet deadlines.
Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
Attend all hotel required meetings and trainings.
Maintain regular attendance in compliance with Wyndham Hotel Group Standards, as required by scheduling, which will vary according to the needs of the hotel.
Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
Comply with Wyndham Hotel Group Standards and regulations to encourage safe and efficient hotel operations.
Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
Must be able to cross-train in other hotel related areas.
Must be able to maintain confidentiality of information.
Must be able to show initiative, including anticipating guest or operational needs.
Perform other duties as requested by management.
DUTIES & FUNCTIONS
Fundamental Requirements:
Respond to chargebacks in timely manner
Handle incoming guest calls, including disputes
Process new user requests in specified systems
Process user terminations in specified systems
Process menu item changes in specified systems
Maintain support files, including users and system changes
Maintain Accounting Storage, including documenting boxes to onsite and offsite storage
Process billing for Contract and OTA accounts
Monitor, prepare, and communicate financial reports in accordance with Wyndham?s required due dates.
Retrieve and process all deposits in accordance with hotel standards.
Maintain an adequate supply of cash/change and provide cash/change to all departments as needed
Assist the sales effort in establishing customer credit in accordance with Wyndham?s policies.
Assist in the credit process of application processing, reference checks, credit limitation, direct billing list, deposit requirements, and all other credit-related activities.
Provide customers with accurate and timely invoices, statements, and schedules.
Respond to customer inquiries in a timely fashion and communicate all issues and/or disputes to the appropriate supervisor(s).
Maintain an efficient collection process to include an organized filing and tracing system, issuing letters, monitoring returned checks and charge backs, performing collection calls and preparing bad debt write-offs.
Monitor guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control.
Keep management aware of any unusual operation or financial occurrences and/or significant deviations from policies and procedures.
Ensure overall guest satisfaction.
Cross Train in Accounting Functions to serve as ?back up? in one more job areas
Maintain Office Supply levels for accounting staff
Please apply online at /careers
Job Type: Full-time
Salary: $37,000.00 to $40,000.00 /year
Required experience:
Accounting: 1 year
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