Orleans, Massachusetts
Accounts Receivable Accounting Assistant Job Opening in Orleans, Massachusetts - The Accounts Receivable (AR) Accounting Assistant provides financial, clerical and administrative services to ensure efficient, timely and accurate payment of accounts according to established policies and procedures. Work is performed by applying knowledge of accounting terminology, principles and processes, and using spreadsheets and/or an automated accounting systems. Responsibilities include, but are not limited to:
Timely and accurately process statements and invoices and apply payments according to established procedures;
Prepare and/or oversee daily bank deposits;
Organize and maintain up to date client financial files and client billing information;
Generate monthly AR aging reports and analysis;
Integrate & import proposal data into the Job Costing System to create the contract from the Quoting System;
Verify proper Job Cost ?cost codes? being imported to create the contract from the proposals;
Assist in answering questions regarding client accounts;
Assist in month end reporting procedures;
Carry out billing, collection and reporting activities according to specific deadlines;
Perform filing and general administrative tasks;
Perform all necessary account reconciliations as needed;
Coordinate with the Director of Finance and Project Managers for timely collection of client accounts;
Perform accounting and clerical functions to support the Director of Finance and Treasurer;
Research, track, and resolve accounting problems;
Ensure the timely and accurate creation, dissemination and documentation of work orders;
Process inventory materials used to jobs;
Provide assistance as needed for inventory reconciliation;
Maintain the integrity of the work order system data;
Serve as backup to Administrative Assistant.
Qualifications
Associate?s Degree in Accounting or related field, or equivalent work experience
2+ years of experience in an accounting role including Accounts Receivable; job costing knowledge a plus
Demonstrated experience with and knowledge of general accounting terms, principles and processes
Experience with spreadsheets and automated accounting systems
Microsoft Office and internet proficiency
Experience utilizing computerized accounting software programs (preferably Sage-Timberline)
Proven ability to deal with sensitive financial information that affects the organization?s financial well-being and maintain confidentiality
Strong attention to detail with ability to maintain focus with intermittent distractions
Solution oriented with highly developed sense of integrity and accountability
Strong organization and time management skills
Proven ability to plan and manage work and meet deadlines under minimal supervision
Strong communication skills and proven ability to multi-task
Professional, patient and friendly demeanor
Ability to work respectfully as a team with co-workers
Interpersonal and relationship building skills
Strong written and oral communication skills
Timely and dependable attendance
Experience utilizing office equipment including personal computer, copiers, fax machines and 10-key calculator
Valid Driver?s License
Please submit your resume and a cover letter including salary history and expectations . No phone calls or agencies please. Due to the volume of resumes received, we are unable to respond to all applicants. Only those selected for further consideration will be contacted.
Wilkinson Ecological Design is an Equal Opportunity Employer.
Wilkinson Ecological Design?s mission is to protect and restore the integrity and biodiversity of the unique coastal ecosystems of New England through the use of safe and effective invasive plant management techniques, the restoration and establishment of native plant communities and the use of innovative plant-focused bioengineering. To learn more about us, please visit our website at
Job Type: Full-time
Required experience:
Accounts Receivable: 2 years
computerized accounting software programs: 1 year
Accounting: 2 years
Job Costing: 1 year
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