Niagara Falls, New york
Executive Secretary Job Opening in Niagara Falls, New york - Executive Secretary - Niagara Falls Memorial Medical Center
NATURE AND SCOPE: The Executive Secretary maintains responsibility for secretarial support for the Vice President/Chief Operating Officer.
ESSENTIAL FUNCTIONS: The following statements reflect the general duties considered necessary to describe the principal function of the job as identified, and shall not be considered as a detailed description of all the work requirements that may be inherent to the position.
Performs administrative duties as assigned by Vice President/Chief Operating Officer.
Answers telephone, responds to inquiries and/or directs inquiries to appropriate department or person.
Schedules all meetings as required by Vice President/Chief Operating Officer. Maintains appointment calendar.
Preparation and compilation of information for the Strategic Planning Committee. Record meeting minutes.
Typing to include, but not limited to, letters, memorandums, proposals, contracts, leases, grants, etc.
Prepares physician contracts, maintains physician contracts files. Prepares revisions and renewals when necessary.
Prepares physician leases for Medical Office Building/Summit Healthplex, and other locations and maintains lease renewals, revisions, etc.
Prepares various monthly billings (rent) and maintains files.
Maintains Hospital Policy and Procedure Manual. Types all policies, changes and distributes throughout the Medical Center.
Creates Performance Evaluation Review forms for new employees reporting directly to the Chief Operating Officer. Collect and track Time Reports and requests for PTO.
Finalize all CON Schedules and supporting documentation and upload all requirements to NYSE CON.
Act as point-of-contact for DSRIP related project matters including contracts and all accounts receivable/payable.
Coordinate meeting details as needed; request room reservations and submit set-up instructions, secure AV equipment as needed and organize outside catering orders.
Other duties as assigned.
EDUCATION: Associates degree preferred.
EXPERIENCE: Minimum of three years administrative office experience in a healthcare setting preferred.
Job Type: Full-time
Required education:
Associate
Required experience:
Executive Secretary: 1 year
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