San Diego, California
Administrative Assistant Job Opening in San Diego, California - Administrative Assistant
Veyo is using its platform and app-based transportation services to reinvent the medical logistics world. Our company is using technology to pioneer new operational models to help make transportation more powerful and more reliable for the healthcare industry.
We?re looking for smart, fun-loving people to join our team, and are currently in search of an Administrative Assistant.
You are an administrative professional with exceptional organizational and interpersonal skills. You excel in a fast-paced environment and can manage and prioritize tasks across a variety of departments. You?re quick, responsive, and have experience with coordinating and scheduling interviews with prospective candidates. You?ve worked previously as a Receptionist or Administrative Assistant and are looking for a new challenge.
Primary Responsibilities
Greet guests/interviewees and assist accordingly, be the face of the company for all guests. Maintain office security by following safety procedures and managing a log book (Safety & Compliance), and be in charge of validations for guests.
Answer HQ phone and direct all calls accordingly. Provide basic and accurate information in-person and via phone/email to assist all callers.
Manage faxes (logins, distribution), ensure they are delivered to the necessary contact in a timely manner.
Stock kitchen nightly/before leaving, keep record of necessary items to purchase, assist when monthly order comes in.
Point of Contact in terms of scheduling phone screens for each department. Office Operations Manager (OOM) will take over overflow when help is needed.
Update and control meeting room calendars, help to schedule lunch meetings/ordering & distribute lunch to necessary group.
Receive, sort, and distribute daily mail and deliveries. Run to FedEx/Post Office when needed.
Perform other clerical duties such as filing (google drive), photocopying, etc. when needed
Help to monitor and maintain office supplies, assist with ordering if OOM is not available.
Assist HR with audits, employment verification, scheduling interviews and phone screens (as mentioned), and other tasks as needed.
Assist Payroll with audit/payroll bi-weekly, other tasks as needed.
Overflow of Office Operational duties, as needed
Our ideal candidates will have some or all of the following:
2+ years proven work experience as a Receptionist, Front Office Representative or similar administrative role
High School Diploma or equivalent
Proficiency in Microsoft Office
Hands-on experience with standard office equipment
Professional attitude and appearance
Solid written and verbal communication skills with a customer service attitude
Self-starter attitude with bias for action
Ability to be resourceful and proactive when issues arise
Strong time management and excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks accordingly
Bonus points for:
Previous experience with a startup or new business/office environment
We like the following personality traits:
Friendly, social, outgoing, positive, passionate, cool under pressure, detail-oriented, deadline oriented, quick learner, multi-tasker, great sense of humor.
As is typical in startups, we?re looking for people that love the opportunity to be involved in business growth in a rapid changing environment, but also aren?t scared to get their hands dirty and do what needs to be done to make things happen! We move quickly, and our team doesn?t know the meaning of ?not my job.? We want people that want to get things done and can check their ego at the door.
We thank all applicants for their interest and effort in applying for this position. This position is only for candidates legally allowed to work in the US. EOE.
Job Type: Full-time
Required education:
High school or equivalent
Required experience:
Administrative Assistant: 1 year
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