Owatonna, Minnesota
Administrative Assistant Job Opening in Owatonna, Minnesota - Primary Purpose of Position
Responsible for administrative support and bookkeeping of the Big Brothers Big Sisters (BBBS) of Southern Minnesota, to be completed in a professional and confidential manner.
Essential Job Functions
The Administrative Assistant must have the ability to:
Serve as initial BBBS office contact for the community.
Prepare and distribute communication materials in the form of memos, letters, emails and any other materials as needed.
Coordinate communication between the BBBS agency and the Board of Directors.
Develop and maintain reports, spreadsheets and/or databases.
Develop and maintain distribution lists and/or databases of volunteers, clients, board members, community businesses and organizations.
Update, process and maintain bookkeeping responsibilities (tasks listed below assume strict adherence to agreed upon budget and/or receiving proper approval):
Accounts Receivables and Accounts Payables
Administer payroll and payroll taxes & benefits
Maintain investments and update investment schedule
Coordinate yearly audit
Assist Treasurer as needed in the budget process
Assist Treasurer in preparing monthly financial reporting for Board meetings and BBBSA
Handle all purchasing of supplies
Submit documentation to Executive Director for review and updates
Assist in maintaining technology hardware and software including computers, network/VPN, phone system, printers and copiers; installing updates as needed; training staff members and maintaining vendor relationships.
Provide support on special projects as assigned.
Follow safe practices in all work activities to avoid injuries and accidents.
Perform other duties and responsibilities as assigned.
Minimum Position Requirements
Prefer a 2 year degree in Accounting .
Minimum of 2 years work experience in accounting or related business experience demonstrating strong mathematical and problem solving skills.
Personal computer proficiency, especially Microsoft Office programs and QuickBooks, required. Strong typing ability with accurate grammar, punctuation and spelling.
Ability to establish rapport with children and adults from diverse backgrounds.
Ability to work with little supervision, take direction from several people, keep information confidential, and prioritize several projects daily.
Strong interpersonal, verbal and written communication and organizational skills.
Job Type: Full-time
Required education:
Associate
Required experience:
Administrative Assistant: 2 years
accounting: 2 years
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