Minnetonka, Minnesota
Administrative Assistant/Accounts Payable Job Opening in Minnetonka, Minnesota - A well established, multi-state property management firm is seeking a full time Administrative Assistant/Accounts Payable to work 40 hours per week in the corporate office.
We offer: Health & Dental Insurance, Company Paid Life Insurance, 401(k) with company match, Paid Time Off including Vacation, Holidays, and Personal Days
$33k - $38k Based on Experience
Work Hours: 8:00am ? 5:00pm Monday ? Friday
RESPONSIBILITIES
Front Desk Duties
Greet/ host/ provide support for guests, visitors and employees
Answer all in-coming calls and directs the caller to the appropriate person.
Point of contact for all packages/deliveries
Pick-up, drop-off, prepare postage/labels for mail/UPS/FedEx, courier services, etc.
Respond and follow through to requests for information and communicate with all levels of management with minimal supervision
General Office Duties
Order, maintain and organize all office and kitchen supplies
Coordinate the planning and scheduling of office/building maintenance activities
Housekeeping Duties (i.e.: Office dusting, kitchen cleanliness, coffee machine, etc.)
Maintain conference room for cleanliness / reserve conference room
Accounts Payable Duties
Maintain complete and accurate payable records and respond promptly and professionally to all internal and external inquiries
Match purchase orders to the invoices and enter all pertinent invoice information in the Yardi Accounting software timely and accurately for all MN properties
Help to ensure all vendor information in Yardi is maintained and updated
Provide Accounts Payable related analysis, as directed by direct supervisor or upper management
Additional Duties as Assigned
QUALIFICATIONS
High school diploma or Equivalent
1 - 2 years of experience as Administrative Assistant and/or Accounts Payable
Excellent customer service and relationship building skills
High level of organizational, interpersonal and communication skills
Strong knowledge of Microsoft Excel, Word, and Outlook
Experience with Yardi a plus
We are an equal opportunity employer and we do perform background checks.
Job Type: Full-time
Salary: $33,000.00 to $38,000.00 /year
Required education:
High school or equivalent
Required experience:
Accounts Payable or Administrative Assistant: 1 year
Required license or certification:
Current/Valid Driver's License
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