Kalamazoo, Michigan
Administrative Assistant - Woodside Assisted Living Job Opening in Kalamazoo, Michigan - The Administrative Assistant is responsible for answering and transferring all incoming calls in a courteous and professional manner, giving information, direction and other appropriate assistance to residents, staff, guests and vendors and performing a variety of other clerical duties as assigned.
ESSENTIAL JOB DUTIES INCLUDE:
-Communicates to the appropriate parties, promptly and clearly, all messages and material directed to them through the business office.
-Accepts and records, as directed, payments, reservations, appointments, cancellations, etc.
-Coordinates transportation for residents to medical appointments as needed.
-Records and calculates all resident charges for nursing supplies and sends to accounting department on monthly basis.
-Orders all nursing supplies and office supplies as needed.
-Assists nursing staff in sending out all physician orders, including monthly medicine lists.
-Enters Friendship Village dining room and café meal charges into the computer.
-Schedules caregiver staff for daily shifts and private duty care using Shifthound.
QUALIFICATIONS:
- High school diploma required. Must have the ability to read, write, and speak English, understand measurements, perform basic arithmetic, and follow basic oral and written instructions.
- Must be comfortable with Microsoft Office programs, including Word, Excel, and Outlook.
-Effective communication skills with the ability to tactfully cooperate with other professionals and graciously serve the residents, their families and guests.
-Must be able to multi-task in a fast paced environment
Job Type: Full-time
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