Novato, California
Accounting Associate-A/P and Payroll Job Opening in Novato, California - Homeward Bound of Marin is seeking an Accounting Associate
Reporting to the Accounting Manager, the Accounting Associate supports the accounting, data entry, and financial reporting functions of the Finance Office while working collaboratively with other department staff to perform various accounts payable, payroll and account analysis responsibilities.
This is an exciting opportunity for a mission-driven hands-on team player to join our vibrant and cutting-edge nonprofit organization. We end homelessness in Marin County through affordable housing development, supportive services, job training, and social enterprise; if this excites you, then we want to hear from you!
MAJOR RESPONSIBILITIES
Accounts Payable and Accrued Expenses
Sets-up and maintains all vendor accounts in Fund EZ software system, ensuring complete and accurate entry of information, including contact names, tax ID numbers, addresses, and billing terms
Processes all invoice, contract, and other payment requests (such as EFTs), ensuring proper account coding and approval(s) according to current fiscal policies
Scan invoices into Accounting system
Assist Accounting Manger to research stale checks and re-issue as needed
Issue checks and obtains proper signatures in a timely fashion
Processes all Agency credit card payments, reconciling monthly statements and ensuring all receipts have been submitted and properly coded and authorized
Coordinates cash disbursement runs and cash requirements with Accounting Manager
Contacts and communicates with vendors and/or staff members regarding invoice discrepancies, duplicate payment requests, and other issues regarding accounts payable processing
Ensures monthly reconciliation of subsidiary A/P and accrued expense ledgers to master G/L accounts, ensuring all discrepancies are investigated and corrected promptly and accurately
Processes all required IRS Forms 1099 each calendar year-end in accordance with IRS guidelines, ensuring timely and accurate filing
Assists in AP research for annual audit and 990 tax filing
Assist Accounting Manager and Director of Finance in other projects, if needed
Payroll
Manage the payroll software system in conformance with organization's financial reporting and budgeting framework
Process bi-weekly payroll, including processing timesheets, ensuring employee deductions, direct deposit, and paycheck accuracy
Perform payroll-related functions including but not limited to, pay rate changes, employee information updates, deductions, retro calculation and set up of tax withholding as needed
Prepares and issues manual paychecks, as needed
Manage the wage garnishment process, participate in addressing and responding to wage and hour complaints, prepare the final paycheck calculation under supervision of Human Resource Manager
Manage and maintain employee records in payroll software system consistent with applicable federal and state laws
Assist Human Resources Manager with timesheet, employee benefits, payroll related issues or other data entry as requested
Relationships
Manages open, supportive, and collaborative relationships with all Business Services staff members, agency directors, managers, and all other staff members to troubleshoot programmatic accounting and reporting needs and issues
Treats all organization constituents with respect, dignity, and an attitude of service
Maintains and models confidentiality related to all resident services and personnel issues
MINIMUM QUALIFICATIONS
Education or Training Equivalent to:
AA degree in Accounting preferred, and/or substantial equivalent experience in the field
Special Qualifications:
Previous experience in not-for-profit accounting preferred
Experience with ADP Workforce Now highly desirable
Very strong skills using PC-based, computerized accounting system(s)
10-key adding machine by touch
Self-starter who takes appropriate initiative, has excellent time management and organizational skills, the ability to prioritize and organize, is creative and has a sense of humor
Knowledge of bookkeeping and banking procedures
Strong knowledge of federal and State laws related to payroll and tax accounting and FLSA
Strong written and verbal communication skills; ability to write and present reports
High level of awareness and comfort working in a culturally and ethnically diverse work environment
Minimum Years of Additional Related Experience:
5 + years of experience working in accounting position(s) with direct experience in organizations with a budget size of $5M or larger
Minimum 2+ years of payroll experience -- ideally in a fast paced environment
Physical Requirements:
Ability to sit, and use a computer mouse, keyboard, and monitor, for extended periods of time (6 ? 8 hours per day)
Ability to lift and/or move objects weighing up to 40 pounds
SALARY AND BENEFITS
Up to $24 per hour DOE. 40 hours a week with a competitive benefits package which includes 100% employer paid medical and dental insurance, 3 weeks? vacation, and the ability to contribute to a 403b retirement plan.
TO APPLY
Please reply to the ad with your resume and cover letter
Include in subject line: ?Accounting Associate 2017?
Please, no phone calls. Thank you.
BACKGROUND CHECK(S)
Homeward Bound is committed to providing safe and productive working, learning, and living environments for our staff and clients. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history, national sex offender search, and motor vehicle history.
EQUAL OPPORTUNITY
It always has been and continues to be Homeward Bound?s policy that employees should be able to enjoy a work environment free from all forms of harassment and discrimination. All decisions regarding recruiting, hiring, promotion, assignment, training, termination, and other terms and conditions of employment will be made without regard to race, color, ethnicity, religion, national origin, creed, ancestry, gender, sexual orientation, gender identity or expression, age, disability, work-related injury claim, veteran status, or political ideology, or any perception thereof.
Job Type: Full-time
Salary: $24.00 /hour
Required education:
Bachelor's
Required experience:
Accounting: 4 years
payroll: 2 years
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