Colorado Springs, Colorado
Controller Job Opening in Colorado Springs, Colorado - BROAD SCOPE OF POSITION
It is the mission of the Pikes Peak Library District to seek, engage, and transform lives through library services and resources that enrich individual lives and build community. This position operates in a diverse environment to help fulfill the mission of the Library by overseeing all governmental finance and accounting functions for the department ensuring District-wide compliance to budgetary policies and procedures. This position oversees processing of cash receipts and disbursements, employee payroll, general accounting, preparation of all monthly, quarterly, and annual financial reports, and preparation of the annual budget. This position also provides direct supervision to Finance Office staff.
ESSENTIAL FUNCTIONS
Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Reviews and oversees all work generated by the Finance Office staff, including general accounting, purchasing, cash disbursements, cash receipts, and bi-weekly payroll.
Ensures compliance with the library?s Board of Trustees (BOT) approved Financial Guidelines; maintains the library?s financial internal control systems; periodically reviews and makes recommendations for improvements where needed.
Interviews, selects, and trains new staff; provides coaching or corrective action as necessary.
Conducts performance appraisals and establishes goals and activities for individual staff development.
Responsible for / oversees the financial aspects of the library?s integrated ERP system ? MUNIS.
Serves as a liaison with the MUNIS vendor; collaborates with staff to develop and implement training programs for staff.
Prepares initial draft of the Comprehensive Annual Financial Report, including basic financial statements, supplemental schedules, footnotes, and statistics.
Works closely with independent auditors to coordinate and complete the annual audit process; prepares / oversees preparation of all audit schedules.
Assists the Chief Finance Officer in administering the annual budget process; consults with managers and supervisors to develop budget proposals; oversees budget data entry and prepares the initial draft.
Develops recommendations for mid-year supplementary budget resolutions.
Assists Chief Finance Officer with review and adjustments to the long-term financial plan.
Ensures compliance with applicable federal, state, and local financial reporting and filing requirements.
Prepares / oversees preparation of all monthly and quarterly financial reports for the library?s BOT and the Foundation?s Board of Directors.
Reviews all bank and investment account reconciliations, ensures timely and accurate preparation; prepares / oversees reconciliation of all asset and liability detail account balances and transactions.
Maintains confidentiality and discretion with regard to financial records.
Prepares initial draft of annual statistics report; works with Executive Assistant to complete surveys.
Monitors library cash status and initiates wires between accounts to cover all cash disbursements.
Works with Human Resources staff to ensure fiscal viability for all employee benefit plans.
Coordinates all liability insurance programs; submits claims and follows through with claim administration as needed.
Ensures compliance with all financial rules and regulations, including adherence to TABOR provisions.
Responsible for all financial aspects of the library?s eRate programs.
Ensures compliance with all financial requirements for library grants and donations; provides fiscal assistance to Foundation staff as needed; reviews and evaluates all Designated Fund (Foundation) activity.
Participates in special projects as assigned, including but not limited to MUNIS upgrades, implementation of other MUNIS modules, P-Card program implementation, and reorganizations.
Encourages professional development of Finance staff through participation in professional organizations and earning appropriate certifications.
Serves on state and regional professional committees.
Schedules and holds regular Finance department meetings.
Performs other job-related duties as assigned.
PHYSICAL AND ENVIRONMENTAL CONDITIONS
Work is primarily conducted in an office setting that provides comfortable lighting, temperature and air conditions. Position requires the ability to sit and use a computer or standard office equipment for extended periods. Position requires the ability to occasionally stand for extended periods of time. Position requires the ability to occasionally reach, bend, climb, twist and squat.
Work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices or meeting rooms, e.g. use of safe work place practices with office equipment, and/or avoidance of trips and falls and observance of fire regulations.
DESCRIPTION OF COMMUNITY
Colorado Springs is located at the foot of Pikes Peak ? America?s Mountain. The city is the second most populous city in the state of Colorado. Colorado Springs is a place that offers something for everyone; with great educational institutions, abundant sunshine year round, magnificent natural scenery, outdoor activities including hiking, bicycling, fishing and camping, the arts, theatre and charming communities.
LIBRARY DISTRICT
Pikes Peak Library District serves more than 623,000 residents in El Paso County, providing access to resources that are critical to the public, making it a vital force for individual and community transformation for 50 years. Our service area covers more than 2000 square miles. PPLD is the second largest library district in the State of Colorado. Our 15 locations stretch north to Monument, south to Fountain, and west to Cascade and east to Falcon. Our newest Library 21c is a state-of-the-art facility with the Creative Computer Commons, Makerspace, Family Place area, Center for Public Media, Business and Entrepreneurial Center, a 400 seat Performance & Meeting Venue, and more. PPLD?s 2017 General Fund annual budget is $30.4M with approximately 480 staff members (348 FTE).
Job Type: Full-time
Salary: $31.54 to $39.40 /hour
Job Location:
Colorado Springs, CO 80920
Required education:
Bachelor's
Required experience:
Accounting: 3 years
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