Boston, Massachusetts
Programs Data Coordinator Job Opening in Boston, Massachusetts - PROGRAMS DATA COORDINATOR
Reach Out and Read is seeking a full-time Programs Data Coordinator
POSITION SUMMARY
The Programs Data Coordinator provides key support for the Reach Out and Read Programs Team including coordination of grant deliverables, book ordering and reconciliation and general operational support. He/She is both highly skilled technically and interpersonally ? someone who can navigate complex Excel files one minute, then respond professionally and personably to an incoming call the next; someone with focused attention to detail, yet who understands the nature of the Reach Out and Read program and how our literacy program fits into a busy healthcare clinic setting. The Programs Data Coordinator has advanced Excel skills, has excellent attention to detail, is highly organized, and can handle multiple priorities.
Job Description
The primary functions of this position consist of the following:
Grant Deliverables/Book Orders
Create and maintain complex Excel spreadsheets
Coordinate the process of requesting and ordering purchased books and allocating donated books to make the best use of organizational resources; ensuring accuracy, compliance with grant deliverables and staying within budget
Coordinate system for reconciling book orders placed and invoices received with the goal of accurate and timely information flow between the Programs and Finance departments
Communicate with book vendors as needed to resolve questions on book invoices
Coordinate system for informing sites and affiliate leaders of book purchases/donations
New Program Site Startup
Execute the entire new program site on-boarding process (AKA Start-Up) in collaboration with the Information Services Manager, program/ops team, and all affiliate leaders.
Program Support
Utilize problem solving techniques to troubleshoot requests as they come in from Reach Out and Read program sites and Affiliate leadership
Support a subset of Reach Out and Read program sites as needed, especially around technical related inquiries
Provide general operational support to the Programs Team
Maintain and update our electronic Document Library with PDFs, Word Documents, and related materials
Data-entry and updating, as needed, of Reach Out and Read?s programs database
Other
Perform other duties as assigned or as required
Position Requirements
The ideal candidate is a passionate and dedicated individual who wants to help build a growing, mission driven organization and has the following qualifications, skills and experience:
Bachelor?s degree or equivalent knowledge or experience;
At least 2 years? professional experience
Knowledge of and experience with accounting preferred
Extremely proficient in Excel
Impeccable attention to detail
Strong organizational skills
Excellent interpersonal skills
Professional, personable telephone demeanor; as comfortable on the phone as with emailing
Ability to work effectively with all levels of staff and management, both in-person and virtually, knowing when to pick up the phone vs. emailing
Strong oral communication and professional business writing skills
Ability to work both independently and as part of a team with a willingness to offer as problems arise
Demonstrated willingness to take initiative and handle multiple, daily priorities
Strong personal commitment to Reach Out and Read?s mission
Job Type: Full-time
Required education:
Bachelor's
Required experience:
Professional: 2 years
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