Falls Church, Virginia
Part-time Accounts Payable Specialist (up to 25 hrs/wk.) Job Opening in Falls Church, Virginia - Accounts Payable Specialist
DESCRIPTION
The Accounts Payable Specialist is an integral member of accounting staff. The Accounts Payable Specialist will be working directly with the Director of Accounting and Tax. This position also supports special projects as requested by the Director of Accounting and Tax.
ROLES AND RESPONSIBILITIES
The Accounts Payable Specialist will take ownership of his/her assigned duties and responsibilities and ensure they are managed in accordance with Aptara accounting policies and procedures and established internal controls.
Accounts Payable
It will be the responsibility of the Accounts Payable Specialist to ensure payables are approved, processed and deadlines met.
Process payables as they are received each week ensuring the correct approvals, and that they are appropriately coded to the accounts and class/cost center.
Audit the employee expense reports as they are received to ensure compliance with company policies.
Reconcile corporate credit cards. Individual cardholders are responsible for explaining the charges on their card and supplying receipts. It will be the responsibility of the Accounts Payable Specialist to make sure the receipts are collected and correctly coded and entered in the accounting system.
Produce AP aging report every Tuesday afternoon to ensure successful check run every Wednesday.
Process ACH, checks and wires once they have been approved and maintain vendor files.
Obtain and maintain W9s from vendors. Setup vendors in the system. Respond to vendor and employee inquiries.
Interact with internal customers and external vendors to obtain information, gain an understanding of the payable and to communicate payment when necessary.
Maintain the department files.
Other duties and projects as assigned, such as but not limited to, special research, filing, maintaining various excel files, etc.
KNOWLEDGE, SKILLS AND ABILITIES
Full accounting knowledge
Understanding of computer technology and proficiency in Microsoft Excel and knowledge of Word
Experience in PeopleSoft preferred
Proven thinker and problem solver
Time management skills, including setting priorities
Dependable
Ability to work independently
Extremely well organized
Accuracy and attention to detail
Flexible
Team player
Commitment to self, job and company.
BS in Accounting
Job Type: Part-time
Required education:
Bachelor's
Required experience:
Accounts Payable: 3 years
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