Providence, Rhode island
Office Administrator Job Opening in Providence, Rhode island - The National Restaurant Association is looking for an experienced Office Administrator to support the President & Founder of our newly acquired company Multicultural Foodservice & Hospitality Alliance (MFHA) located in Providence, RI. You must be polished, professional and have prior work experience supporting C-level team members.
Summary:
Provides administrative, financial and membership record keeping support to the MFHA.
Essential Job Functions:
Provides administrative, financial and membership record keeping support to the MFHA.
Handles accounts payable processing and membership invoicing and tracking in coordination with NRA staff.
Manages the President's calendar and makes travel and meeting arrangements as required.
Coordinates and arranges meetings and events which includes making all necessary arrangements; coordination with host, arranging lodging for president and guests, etc.
Performs administrative tasks such as filing, mail distribution, maintaining records, copying, data entry (e.g. propriety database management and member processing), ordering and maintaining office supplies, preparing reports, maintaining and managing calendars, arranging for equipment and associated maintenance, and processing invoices and requisitions and facilities work requests
Manages and coordinates vendor contracts and agreements including securing non-disclosure agreements and W-9 from vendors.
Assists with department budget, including compiling and updating and monitoring budget information
Performs other duties as assigned
Education:
Associate's degree or equivalent formal training program
Business administration, finance or related field of study
Experience:
Minimum of 5 years of experience
Business administration, basic accounting principles, QuickBooks, MS Office, Microsoft 2013 and higher
Job Type: Full-time
Salary: $40,000.00 /year
Job Location:
Providence, RI
Required education:
Associate
Required experience:
Supporting C-level staff: 5 years
Office Administration: 5 years
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