Edmond, Oklahoma
Construction - Office Administrative Assistant Job Opening in Edmond, Oklahoma - Qualifications:
Prior office and administrative experience of 3+ years in construction industry
Ability to manage and maintain multiple projects simultaneously and meet deadlines
Must be dependable, proactive, self-motivated with ability to work with minimal supervision.
Proficient in printing renderings/drawings for office staff, customers & field teams.
Excellent organizational skills & follow-up systems required meeting deadlines.
Attention to detail and accuracy
Must have excellent communication both written and verbal, grammar and spelling.
Must be customer serviced oriented - professional and friendly voice to communicate well with customers, subcontractors, suppliers and vendors.
Expert Level in Microsoft Office Suite including: Word, Excel, Power Point, Outlook.
Good basic math skills
Good work ethic, integrity, and professional demeanor.
Efficient in project management software (Computer Ease), change orders, submittals, chain of custody.
Duties & Responsibilities :
Answering phones, opening mail and general up keep of office supplies.
Support office staff and field as needed in clerical duties,
Provide basic drawings/renderings for upcoming project scope of work to our team
Secure city, county permits and documents for job locations as needed.
Maintaining multiple project schedules, pay app schedules, job filing and safety filings.
Responsible for supporting OSHA standards, field safety plans and stocking supplies for field
Accountable for maintaining and updating employee manuals, office posters, printers
Communicate consistently with customers, suppliers, subs and all resources involved to maintain project success in office & field.
Work with Sales, Accountant and Field Supervisor researching details needed for existing and upcoming jobs .
Research and track down information needed to make sure job progresses successfully and meets all deadlines.
Setting up and maintaining organizational and follow-up systems .
Assistant to owner
Job Type: Full-time
Salary: $12.00 to $16.00 /hour
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