Tempe, Arizona
Business Operations Administrator Job Opening in Tempe, Arizona - Phoenix Analysis & Design Technologies, Inc. (PADT) is the Southwest?s leading provider of Numerical Simulation, Product Development, and 3D Printing products and services. We are in the business of helping those who make things - make them better. We are professional engineers, sales people, technicians, and administrators who apply experience, enthusiasm, and a win-win approach to everything we do. We make innovation work.
Are you ready for a challenge ? PADT is currently seeking a full-time Business Operations Administrator to join our Sales & Support team in Tempe, AZ. The Business Operations Administrator supports the company in various capacities including sales support, maintenance contract administration, material sales, event coordination, accounting and reception. This position relieves management of administrative work and minor clerical and business detail by performing the following duties.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Responsible for customer maintenance contracts and renewals
Manages warranty and service contract status, expiration notifications, and renewal process
Organizes and logs work in JobPro database as well as Sage accounting program.
Composes and types routine correspondence
Supports Internal and external customers
Serves as back up receptionist
Data entry for customer information, product registration, warranty data, and other as requested
Generates purchase orders, quotations, shippers, and invoices as required. Coordinating with customers and/or vendors as required and according to strict timelines
Actively contributes to customer service process improvement
Serve as backup to other Business Operations Administrators in other parts of the company
Contributes to administrative process and procedure improvement
Conducts research, and compiles reports as requested
Assists with routine marketing event logistics planning and reporting
Arranges employee travel accommodations as needed
Prepares outgoing mail and correspondence
Other duties as assigned
Qualifications :
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Associate's degree (A. A.) or equivalent from two-year college or technical school;
One year related experience and/or training;
Or, equivalent combination of education and experience.
Minimum of 2 years professional office administration experience
English language proficiency to include excellent oral and written communication skills
Proficiency with MS Office Word, Excel and Outlook required
Experience with Sage50 (Peachtree) accounting software preferred but not required
AAP/EEO Statement
Phoenix Analysis & Design Technology, (PADT) does not discriminate on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, age, disability, genetic information or any other status protected by applicable local, state or federal law or regulation. It is PADT?s intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.
Job Type: Full-time
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