Boca Raton, Florida
Accounting/ Office Manager Job Opening in Boca Raton, Florida - Well established construction firm located in Palm Beach Florida is seeking an accounting/office manager who is able to wear many hats. This position will require the candidate to possess many varying skill sets to provide an all-around diverse package. This individual MUST possess a working knowledge of multiple software programs, including word processing, spreadsheets, financial software such as Quickbooks and Sage, 100/300 CRE (plus). Excellent organizational and communication skills are also essential. This person will be working directly for the principals of the firm and provide administrative support towards the financial aspect of project management. Knowledge of construction, its means and methods and terminology, is highly desirable.
Accounts Payable (Quickbooks Intermediate) - Enter vendor invoices, by job, and prepare recommended schedules for payments.
Accounts Receivable (Quickbooks Intermediate) - Deposit customer payments and apply to appropriate billing records.
Collections in-house and also work with outsourced companies
Process payroll, including review of approved timesheets, and record entries in the computerized accounting system. Allocate monthly payroll, per customer, per job, through analysis of timesheets.
Properly using Quickbooks for tracking current monies allocated; current expenditures; forecasting for months / years in advance; track change orders, purchases, etc.
Prepare and distribute customer billing, with approval from Project Managers, including supporting documentation.
Prepare monthly bank reconciliations.
Responsible for analyzing overhead expenses and developing, documenting, and recording an allocation strategy, per customer, per job.
Maintain accurate equipment files (fixed assets).
Prepare monthly financial statements by project. Ensure revenue and expenses have been correctly coded to proper jobs.
Required Experience on Sage 100 (formerly MAS 90, 200) or Sage 300
Experience posting payroll general ledger entries on SAP, SAGE or MAS 200
Run standard and ad-hoc reports including, but not limited to: balance sheet, income statement, job profitability, budget versus actual, accounts receivable aging, accounts payable aging, and general ledger. Perform variance analysis for significant variances from budget to actual results. Perform various administrative functions; including but not limited to: answering phones, scheduling, letters, presentations, faxes, e-mails, copies, scanning, supply ordering, postage machine fulfillment, travel arrangements, expense report processing, etc.
Salary: To be determined based on qualifications and experience
Client offers a competitive benefits package
Education Required: BA in Accounting or BS in Accounting or AAS in Accounting-related field or AA in Accounting-related field or AS in Accounting-related field from College/University located in United States
Career Level Required: Experienced
Experience Required: Minimum 4-7 years Job
Job Type: Full-time
Required education:
Associate
Required experience:
Accounting: 4 years
SAP or SAGE 100, 300: 3 years
MAS 200: 3 years
Required language:
Spanish
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