Mooresville, North carolina
Business Administrator Job Opening in Mooresville, North carolina - TITLE: Business Administrator
ACCOUNTABLE TO: Senior Pastor/Head of Staff
POSITION SUMMARY OF PURPOSE: The Business Administrator is responsible for maintaining the financial records of the church, including income, expenses, and all accounts held by the Church and is responsible for administrative oversight of the business affairs of the Church.
PRIMARY RESPONSIBILITIES:
Lead the Church in planning, conducting and evaluating a comprehensive plan of business operation.
Coordinate communications and materials, working with the Pastors, staff program leaders and committee chairs. Manage production of Session packets, monthly newsletter, weekly bulletin, member directory, and other publications as needed.
Give general direction to the weekday operation of the Church and coordinate administrative records. Coordinate administrative and information services, including computer and technical equipment. Coordinate and manage volunteers in the Church office.
Ensure that policies and procedures are uniformly administered. Manage all contractual agreements in cooperation with Pastors, staff program leaders, and committee chairs. Supervise all hired contractors to assure that the job is done in a safe, timely, wise, and fiscally prudent manner. Oversee the use of Church facilities by groups or organizations.
Update accounting records for offering in an accurate and timely manner.
Update member?s contribution records and maintain proper confidentiality and discretion in regard to same.
Update Quick Books.
Pay bills in an accurate and timely manner.
Receive and verify/approve bills/disbursement requests.
Prepare checks.
Sign checks per Funds Disbursement Procedures.
Mail/deliver checks for operating disbursements.
Update Quick Books.
Insure that all payroll records, reporting and checks are prepared, maintained, and delivered by direct deposit and accurate, timely, discreet, and professional manner and update Quick Books.
Make funds transfers between accounts as required and update Quick Books.
File for state sales tax refunds in a timely manner.
Update Quick Books via online access for interest income, service charges or other income/expense, and balance/reconcile monthly bank statements for all accounts maintained by/for church (checking, savings, and brokerage). Updates will be completed prior to, and included in, monthly finance reports.
Insure that all financial reporting is both accurate and timely; including the following:
Annual Budget
Monthly and YTD Income and Expenses vs. Budget
Monthly and YTD Non-Budgeted Income and Expenses
Monthly and YTD Weekday Preschool Income and Expenses vs. Budget
Monthly Account Balance Reconciliation Report (opening balance + = end balance.)
Quarterly Member?s Contribution Report and mailing
Quarterly Financial Report for Members with Income and Expense vs. budget Summary
ECO Financial Reporting
Other miscellaneous financial reports as requested by Finance Committee
Submit credit card receipts and invoices by the 15th of each month for approval. Reimbursement checks will be written and distributed to staff by the 25th of each month.
Provide information for outside review every three (3) years and annually for internal review purposes.
Maintain all financial records in a secure location on church property.
Manage and coordinate various duties with the Office Assistant.
Other duties as requested by Head of Staff.
SECONDARY RESPONSIBILITIES:
Meeting attendance requirements:
Weekly staff meetings, and others as requested by Head of Staff/Senior Pastor and/or Session
Monthly Budget & Finance Committee meetings, coordinating with a liaison for the committee on reporting procedures and operating processes.
Annual Budget meetings with Budget & Finance subcommittees of Financial Review, Budget, and Investments.
Other meetings as requested from time to time by Church Committees, Diaconate and/or Session.
Resource to the Counting Committee.
Provide progress reports to the Personnel and Finance Committees as required.
KNOWLEDGE, SKILLS AND ABILITIES: Ability to work well with people; ability to work independently or with a Committee; Detail oriented, able to handle multiple tasks, and meet deadlines; Ability to maintain accurate, timely records; Must uphold confidentiality and maintain patience in many situations; Ability to develop best practices with regard to this position.
EDUCATION AND EXPERIENCE: Minimum high school diploma, with either strong accounting training or a degree. 5+ years? experience preferred. Full knowledge of Quick Books. Mastery skills in word processing, spreadsheets and publishing programs.
FAITH PROMISE: The individual serving in this position, and his/her immediate family, shall not be a member of First Presbyterian Church. It is desired that non-ordained staff members are active members of a local church.
Job Type: Full-time
Job Location:
Mooresville, NC
Required education:
High school or equivalent
Required experience:
Quickbooks: 2 years
Excel: 2 years
Accounting: 5 years
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