Greenacres, Washington
Purchasing and Estimating Agent Job Opening in Greenacres, Washington - PURCHASING AGENT
BASIC FUNCTION:
The basic function of this position is responsible for purchasing, estimating, scheduling, and procurement of bids and contracts for construction for building new homes.
REPORTS TO: Operations Manager
ESSENTIAL DUTIES AND RESPONSIBILITIES: Responsible for bidding, analyzing, negotiating and awarding contracts to subcontractors and suppliers for building new homes. Also responsible for maintaining budgets and preparing paperwork detailing the specs of the contractual agreements and ordering and purchasing the materials for each new home built. Duties include, but are not limited to the items listed below. Additional duties will be performed as necessary to accomplish the basic function.
The following are to be completed in a timely manner:
PURCHASING, ESTIMATING, BIDDING, SCHEDULING
Create, maintain, evaluate and update all home bids to ensure accurate numbers on all homes in all neighborhoods.
Initiates and processes all paperwork involving options requests and start orders to subs, field staff, sales, accounting, etc.
Creating budgets of all costs involved in building of homes in each neighborhood.
Maintaining accurate schedules and following up with appropriate departments when discrepancies occur.
Pricing all special pricing requests with accurate costs within 48 hours.
Create and maintain product spec folders.
Create and maintain subcontractor price folders for all standard features and optional items.
Obtains and evaluates all information needed for bidding, including plans, specs, site plans, an all other docs needed to build a home.
Emailing and communicating updates on all price increases to Operations Manager and Sales staff.
Maintain Bid list with multiple bidders per building trade and ensure subs submit bids in a timely manner.
Assist other departments as needed with any purchasing and estimating related issues.
Review and double check change orders when necessary.
Obtain required information from all subs, suppliers and manufacturers in order to distribute accurate information to the field for successful installation.
Read and understand blue prints and detailed notes for ordering accuracy.
Assist in the resolution of any conflict with purchase orders, schedules, change orders, lumber orders, etc.
GENERAL DUTIES
Assist Operations Manager in all tasks involved in Purchasing Department.
Coordinates the effective hiring of
Office tasks as related to job duties including (filing, data entry, photo copying, etc.).
Answer phone calls, messages, texts, etc. in a timely fashion.
Maintain a professional appearance and attitude at all times.
Create Holdback letters and track when to send them out.
Communicates with Sales team and other inner office teams along with establishing relationship with subs, suppliers and field employees.
Research new products, features and options for homes and neighborhoods for cost effectiveness and marketability.
Attends frame walks, field reviews walks, and team meetings to understand and learn all the components of construction.
Works collaboratively with construction, sales and customer care department to ensure scopes of work for each sub and supplier are clearly understood and adhered to by each trade. · Assist in training other company personnel within levels of experience and expertise.
Position Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ADDITIONAL RESPONSIBILITIES AND REQUIREMENTS
Be present on a daily basis in order to meet daily deadlines.
Special projects upon request.
Ability to prioritize and complete tasks in an accurate and expeditious manner under pressure is required.
Must have excellent communication skills and the ability to interact effectively with internal and external customers.
Strong computer skills - word, excel, outlook, and power point.
Physical Requirements: Position involves an ability to sit, walk, crouch, bend and lift, and carry items. Physically able to participate in presentations and meetings and have the ability to exert minimal force of up to 10 pounds or more requires reaching with the arms and hands to pull, push, grab and lift objects and more. When necessary, travel to job sites to meet with Field Supervisor, Sales Associate, etc. to learn and understand building and selling process.
Nothing in this job description restricts management?s right to assign or reassign duties and responsibilities to this job at any time. Viking Builders, LLC believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. This position description is designed to outline primary duties, qualifications and job scope, but not limit our employees nor the organization to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of the company.
Job Type: Full-time
Required experience:
Purchasing and Scheduling: 2 years
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