Boise, Idaho
Personal Assistant Job Opening in Boise, Idaho - FiftyFlowers seeks a Personal Assistant for CEO/Founder and Office Administrator. Founded in 2002, FiftyFlowers reinvented how brides and individuals purchase wholesale bulk flowers by pioneering Farm to Door purchasing of fresh cut flowers. Today, our offices are in Boise, ID and Quito, Ecuador. As an e-commerce company our reach is broad, but we?re able to accomplish a lot from two medium-sized offices. Although our name originated from the traditional wholesale rose order, we ship packages of all sizes and sell a wide variety of bulk flowers, greenery, garlands and bouquets. Supplied by a global network of more than 200 flower farms, we have one of the most extensive selections of flowers available. Recognized widely for our wedding flower expertise, The Knot recently honored us with a Best of Weddings Hall of Fame award.
This role will provide personalized secretarial and administrative support. Do you love working closely with others in a support role? Do you describe yourself as organized, flexible and punctual? Do you accomplish tasks on time and with accuracy? If that describes you, please apply. Your ability to perform this job with integrity, adapt quickly to needs and learn to anticipate needs are key to success in this role. We are looking for someone who excels at prioritizing and is able to work on a variety of tasks related to the CEO?s working life and communication on behalf of the company and CEO.
Responsibilities
You will schedule meetings and appointments for the CEO and Office
You will maintain calendar(s) and prepare a daily schedule
You will screen and direct phone calls and distribute correspondence
You will handle requests and incoming queries appropriately
You will book business (and occasionally personal) travel arrangements
You will take dictation or transcribe recorded notes and take meeting minutes
You will draft letters and other important written documents
You will purchase office supplies
You will help with accounting and billing tasks
You will coordinate outgoing mail and package shipments
You will schedule after school activities as directed
You will make reservations and complete errands as needed
Requirements
Minimum 1 year prior experience as Personal Assistant; 2+ years preferred
Maintain discretion and confidentiality at all times
Excellent verbal and written communication skills
Time management and organization skills
Competent using Microsoft Office for Mac
Ability to work independently with minimal direct supervision
Ability to lift or move items weighing up to 20lbs
Valid Driver?s License
Work Environment
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability.
Generally works in an office environment but will be required to work outside of the typical office setting
This position is part-time, 30 hours a week (12:00pm - 6:00pm, M-F) and is located in downtown Boise, ID.
Physical Demands
This position requires dexterity of arms, hands and fingers to operate a computer keyboard and/or 10-key; ability to see for the purpose of reading reports and information on the computer screen; ability to speak clearly so others may hear and understand conversation over the phone and in person; ability to hear and understand speech; ability to sit for extended periods of time; ability to lift and carry up to twenty lbs.
Job Type: Part-time
Required experience:
Personal Assistant: 1 year
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