Salt Lake City, Utah
Office Manager Job Opening in Salt Lake City, Utah - Job Summary:
The office manager position is responsible for overall front office activities, including the reception area, HR activities, and general accounting duties. The position includes responsibilities such as AR & AP management, employee relations and developing and supervising programs for the maximum utilization of services and equipment. Responsible for arranging internal office moves and providing arrangements for office meetings.
Man Job Functions:
Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
Supervises and coordinates overall administrative activities for the Office Administration Department.
Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
Responsible for all book keeping functions, including budgeting, forecasting, fixed asset treacking, month-end closing processes, and financial reporting
Responsible for managing company credit cards, accounts receivable and accounts payable
Assists with banking relations and treasury management functions
Ensuring that companies and employees are in compliance with all federal, state, and local employment laws, regulations, statutes, and company policies, including sales and use tax, property tax, and issuance of 1099 forms
Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
Supervises the maintenance of office equipment, including copier, fax machine, etc.
Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.)
Participates as needed in special department projects.
Other duties and functions may be assigned
Education/Work Experience:
Bachelor?s Degree in related field preferred
3-5 Years? Experience in Management, Human Resources, Finance, or related field required
Supervisory Responsibility:
This position manages all employees of the department and is responsible for the performance management and hiring of the employees within that department.
Required Competencies:
Identifies and resolves problems in a timely manner
Works well in group problem solving situations
Skillfully gathers and analyzes information
Exhibits sound judgment
Prioritizes and uses time effectively
Manages competing demands
Proficient in Microsoft Office Suite, and financial software such as Oracle, JD Edwards, Great Plinas, or Quickbooks
Contributes to building a positive team spirit
Displays a high amount of professionalism
Advocate and mediation skills
Manages difficult or emotional situations
Responds promptly to employee needs
Investigation skills
Advanced communication skills: Able to read and analyze complex documents. Ability to write procedures, reports, business correspondence and manuals. Ability to speak effectively in front of groups of employees.
Bilingual speaking skills in the Spanish language preferred
Able to add, subtract, multiply and divide whole numbers, decimals and fractions. Able to compute ratios and percentages.
Delegates work assignments by setting expectations and monitoring activities.
Inspires and motivates others to perform well
Effectively communicates changes
Provides regular performance feedback
Develops subordinate?s skills and encourages growth
Gives and accepts feedback
Provides vision and mobilizes others to fulfill the vision
Takes responsibility for own actions
Takes initiative
Generates suggestions for improving work
Monitors own work to ensure quality
Working knowledge of employment/benefits laws and regulations
Knowledge of payroll processes
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Requirements:
Continuous use of hands, hearing/listening, talking. Frequent sitting, standing, walking, bending/stooping, and lifting up to 10 lbs. Seldom climbing stairs, kneeling/squatting, reaching overhead, and pulling/pushing, and lifting up to 50 pounds.
Job Type: Full-time
Required experience:
Management: 3 years
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