Streamwood, Illinois
Manager, Accounts Payable/Receivable Job Opening in Streamwood, Illinois - Awana is a global, nonprofit ministry committed to the belief that the greatest impact for Christ starts with kids who know, love and serve Him. The transformative power of the gospel is shared every week through Awana ministries that reach more than three and a half million kids in more than 115 countries. Providing resources and expertise, Awana empowers more than 45,000 churches and mobilizes more than 450,000 leaders to reach kids through evangelism and long-term discipleship.
We are seeking an Accounts Payable/Receivable Manager to join the Finance Team.
This role will manage and supervise the activities of employees who handle Accounts Payable (AP) and Accounts Receivable (AR) functions for the ministry so that transactions are processed in a timely and accurate manner. AP activities include the processing of payments by check, electronic payment, wire transfer or credit card, along with processing of employee expense reports. AR activities include the processing of receipts related to the sale of ministry resources, event income and donations received by mail, through bank lockbox or by online credit card payment.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Manages and consistently improves the productivity and accuracy of the accounts payable, accounts receivable, and donation processing functions by determining work procedures, assigning duties to employees, and coordinating activities with other departments. Works with assigned employees to process activity and assist with problems and questions,
Manages adjustments and corrections to donation records and customer accounts. Oversees the sending of donor receipts by email and by mail, for each gift received and at calendar year end.
Researches new methods to improve the efficiency of the department through new techniques, procedures and technology. Compiles and analyzes disbursements data to produce reports that summarize the financial activity of Awana. Assists management with implementing that analysis to improve efficiency.
Manages the testing for all computer upgrades for the AP/AR business systems and the donor system. Assists with any new initiatives that affect the AR/AP departments.
Processes Year-End 1099 forms to vendors and IRS. Maintains 1099 files throughout the year. Maintains annuity files and oversees that annuity checks are processed on schedule. Tracks and processes any information on taxable employee expense payments to Payroll.
Manages the corporate credit card program, including reconciling all credit account activity, administering credit increases and resolving card and charge issues. Coordinates paperwork needed, policy communication and forms. Manages processing of charges and payments. Trains employees on use and policies.
Manages the Concur Expense Report system for processing employee reimbursements. Acts as the administrator for the system and does all setup, employee training, auditing, and processing of the reports.
Audits on a test basis all disbursements of Awana for compliance with IRS regulations. Stays abreast of IRS, GAAP, GAAS, and ECFA regulations for disbursements. Conducts internal audit of disbursements and prepares workpapers for external auditors. Monitors internal control of disbursements and works to consistently strengthen and enforce controls. Assists with writing, maintaining, and enforcing financial policy and procedure.
Manages credit card processing for Accounts Receivable (sales and donations) and missionary events, including PayPal, on-line registration and mobile credit card machines.
Provides training for staff as necessary utilizing on the job training, internet based training, seminars, etc.
Communicate with other regarding accounts payable and accounts receivable activities and questions.
Performs other duties as may be required.
Education and/or Experience
Associates Degree with a minimum of three years related experience required, Bachelor?s Degree preferred; or equivalent combination of education and experience. Prior supervisory experience required.
Professional
None
Skills, Knowledge and Abilities
Language Skills
Ability to read and interpret documents such as invoices, credit/debit advises, customer correspondence, and procedure manuals. Ability to write routine reports and correspondence. Ability to respond to questions and present information in one-on-one and small group situations to employees or customers.
Mathematical Skills:
Ability to apply concepts of basic mathematics to practical situations.
Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to make appropriate decisions within the assigned scope of responsibility.
Other Skills, Knowledge and Abilities:
Excellent general office skills, including PC proficiency, typing skills, calculator skills, basic bookkeeping or accounting experience and knowledge, telephone skills, problem solving skills, and attention to detail. Strong communication and interpersonal skills needed to deal with customers, vendors, and employees at all levels. Intermediate skills in working with Excel and Word are required. Knowledge and experience with accounting, banking, donor and expense reporting software systems is desired and/or required. Desired software system experience includes Intacct (accounting), Chase and/or Bank of America (banking), and Raiser?s Edge (donor) and Concur (expense reporting).
Physical Demands
While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to talk or hear. The employee is occasionally required to use hands to finger, or handle, and reach with hands and arms. Specific vision abilities required by this job include close vision.
Work Environment
The noise level in the work environment is usually quiet.
PRIMARY INTERFACES
Internal: Reports to Controller. Frequent interaction with Accounts Payable and Accounts Receivable staff members; regular interaction with other employees, including Finance, Legal, Development, Operations, and International Finance staff and US missionaries.
External: Frequent contact with vendors.
This job description reflects the current assignment of essential functions, and is not meant to be all-inclusive. Duties and responsibilities may be assigned or reassigned to this job at any time, and may be modified to reasonably accommodate an individual with a disability, or for other reasons.
Job Type: Full-time
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