Eugene, Oregon
Administrative Assistant Job Opening in Eugene, Oregon - To be considered, please fill out a formal application on our website: /11348
Primary functions of this position:
Administrative support for the Forest Engineering, Harvesting and Land Use departments for the South Valley Operations, located in Goshen, Oregon;
Effective working relationships and communications with South Valley?s team members, contractors and other operating and admin teams within the Western Timberlands business and with outside agencies and general public;
Promotes and demonstrates safe work practices;
Works effectively in a team environment to most efficiently achieve goals;
Exercises initiative and works with minimal supervision to provide professional administrative support with a focus on accuracy, prioritization and meeting deadlines while maintaining timely core work.
This is a full time, non-exempt position, with salary dependent on skills and experience.
Core work includes:
Preparing and managing a high volume of engineering and harvesting contracts, land use permits and payments which requires expertise with general accounting procedures and utilizing Weyerhaeuser computer systems;
Processing, reconciling and tracking of payments, contracts, safety hours and incidents in spreadsheets requires a high degree of skill in Microsoft Excel and proficiency in Word;
Process incident reports and safety hours requiring working knowledge of SHIM?s database;
Preparation of contracts requires managing ticket books (distribution and tracking), preparing job safety sheets, verification of state notifications, and assisting with the Pre-Harvest checklists;
Assist with computer and printer issues, ordering supplies, managing PCards, and providing support of daily check-in/checkout board and Company radio communication;
Provide back up support during special projects or other duties as assigned;
Responsible for maintaining engineering, harvesting and land record files; Issue land use access permits and keys;
Track revenues, assist in lease renewals, handle routine correspondence and respond to general inquiries from the public about Weyerhaeuser policies; Management of communication flow (phones, walk-ins, monitoring company radio, and mail as communication liaison);
Scheduling and meeting preparation; Maintaining team records such as safety training, team meeting notes, expenses, project time, etc.;
Support of contractor safety meetings.
Qualifications
High school diploma or GED;
Minimum of five years? experience providing professional administrative support with high volume work load;
Requires expertise in Microsoft Excel with preferred candidates having proficiency in Access Database and Weyerhaeuser programs such as CAPS and LIMS, with a working knowledge of SHIMs;
Proficiency with Word and Outlook required;
Demonstrate a high degree of initiative, common sense, and willingness to "flow to work?;
Job requires the ability to work with frequent interruptions while maintaining a high degree of accuracy, meeting deadlines and using good judgment.
Excellent verbal, written and listening skills including ability to deal with public concerns in a sensitive manner;
Strong grammar, spelling and proofreading skills;
Ability to shift priorities and manage time effectively, completing a variety of work with changing deadlines;
Motivated self-starter with the ability to plan, organize and prioritize their tasks while working independently.
Maintain positive attitude with willingness and desire to be creative, expand knowledge, skills and competencies;
Must be flexible and able to provide multi-faceted support to professionals with varied work styles;
Possess excellent organization skills with high standards for quality, accuracy, timeliness and attention to detail;
Demonstrate excellent job attendance;
Ability to handle confidential and proprietary materials with discretion;
Ability to safely drive/operate vehicles to travel to other locations;
Knowledge of forest industry, real estate and/or experience with reading and interpreting maps, deeds, easements and other land title documents is desired.
Successful completion of post-offer physical and drug screen.
About Weyerhaeuser
We sustainably manage forests and manufacture products that make the world a better place. We?re serious about safety, driven to achieve excellence, and proud of what we do. With multiple business lines in locations across North America, we offer a range of exciting career opportunities for smart, talented people who are passionate about making a difference.
We know you have a choice in your career. We want you to choose us.
Weyerhaeuser is an equal opportunity employer. We are committed to taking affirmative action to employ and advance in employment women, minorities, qualified individuals with disabilities and protected veterans.
To be considered, please fill out a formal application on our website: /11348
Job Type: Full-time
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