Cincinnati, Ohio
Accounting Assistant Job Opening in Cincinnati, Ohio - Job Title: Accounting Assistant
Supervisor: Director of Finance, Executive Director
General Description
The primary purpose of the Accounting Assistant is to provide business office services for the Wesley Community Services division, including all billing and accounts payable support. Must work directly with Director of Finance, Director/Manager of Home Delivered Meals, Transportation, and Executive Director.
Billing Duties and Responsibilities
Responsible for the billing and subsequent payment for all units delivered by Wesley Community Services.
Responsible for coordinating all billing activities required for local/state/federal programs, including the input and submission of Council on Aging (ESP), Passport and Medicaid Waiver 4.
Responsible for the production and follow up on all third party bills, including bills to Development Disabilities Services, Schools, Private Pay clients and other payers that are not paid through a local/state/federal program.
Responsible for the preparation of quarterly progress reports and/or applications for grants, including all supporting documentation.
Provide support for reconciling all payments received to itemized bills and noting all reconciling differences, if any.
Provide support for reporting all accounts over 60 days old to the Director of Finance with supporting details.
Responsible for tracking all units delivered, and accounting for all units either as billable, non-billable or to be billed at a future date.
Provide monthly aging reports for all billable units to the Director of Finance and Divisional Directors/Managers.
Responsible for the maintenance of all billing records, including monthly reports submitted for financial statements.
Must work closely with Director of Finance, WCS Division directors/managers to ensure unit counts are verified and reconciled to delivery routes and inventory levels.
Must notify the WCS Division Directors/Managers of any billing issues that require management?s attention, including the denial of payment, return of bills or short payment on account.
Cash Receipt Responsibilities
Responsible for reviewing all cash deposits for completeness, including copies of checks, back-up documents and coding.
Accounts Payable Responsibilities
Responsible for the review of all WCS invoices submitted by department Directors/Managers for proper coding, authorization and charges (elimination of sales tax).
Responsible for inputting all WCS invoices into QuickBooks and preparation of batches to be submitted to WSC for final processing.
Payroll Responsibilities
Responsible for the processing of the bi-weekly payroll and the generation of payroll reports
Other Duties
Provide audit support for all insurances, state/federal and internal audits as requested by the Director of Finance and Executive Director.
Perform other duties as assigned up to and including participation and attendance at agency events.
Working Conditions
Work in an office setting
Sit, stand, bend, move and lift intermittingly during working hours.
Ability to ascend and descend stairs.
Subject to frequent interruptions.
Involved with clients, residents, personnel, visitors, government agencies/personnel, etc. under all conditions and circumstances.
Subject to hostile and emotionally upset clients, family members, etc.
Communication with corporate staff and other department supervisors.
Attend and participate in continuing education classes.
Willingness to work the hours necessary to perform the required service.
Specific Requirements
Knowledge of Microsoft Word/Excel Programs and QuickBooks.
Ability to assemble data into workable batches, based upon outlined
Ability to utilize multiple software systems purchased for financial statements preparation and billing.
Attention to details.
Ability to handle multiple tasks in any given period.
Ability to read, write, speak and understand the English language.
Possess the ability to make independent decisions when circumstances warrant.
Possess the ability to work a flexible work schedule.
Must be twenty-one (21) years of age.
Physical and Sensory Requirements
Ability to cope with the mental and emotional stress of the position.
Must be able to lift, pull in excess of fifteen (15) pounds.
Must be in general good health and demonstrate emotional stability.
Educational Requirements
Associates Degree preferred.
Five (5) years billing or office management experience in social service agency setting.
Every effort has been made to make this job description as complete as possible. However, it in no way states or implies that these are the only duties required of the position. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is a logical assignment to the position.
Wesley Community Services will provide employment opportunity without regard to race, color, sex, religion, national origin, age or handicap/disability as provided.
Job Type: Full-time
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