Old Town, Maine
Executive Administrative Assistant Job Opening in Old Town, Maine - Penobscot Healthcare Service, LLC is dedicated to providing innovative healthcare solutions through professional staffing, medical equipment and supplies. Ever changing needs and developments within the healthcare industry require constant evolution for our team members, ensuring we stay current within the market. We are currently looking to add an administrative assistant to assist our Director of Operations and support the continued growth of PHS. Successful candidates will be outcome oriented, possess the ability to multitask in a fast paced environment and have excellent interpersonal communication skills.
Responsibilities & Requirements
Maintain highly organized electronic and hard copy filing system
Ensure customer and internal inquiries are answered promptly and accurately tracked
Prepare and modify technical documents
Speak with customers and internal employees to coordinate services
Maintain accounting procedures and policies
Provide support for State and Federal contracting, including tracking invoices and time sheets
Independently identify problem solving resources
Scheduling and preparing for meetings and conferences
Organization of special events as directed
Qualifications
Associate's degree or minimum 3 years experience
Proficient in MS Office Suite, Email, Cloud Computing and Internet Navigation
Excellent communication skills - over the phone and in person
Knowledge and experience with federal contracting procedures
Highly organized and motivated
Interested candidates should respond via email to Eve Dunham, Director of Operations, Penobscot Health Services, LLC and include the following:
A brief cover letter
Resume
A minimum of 3 professional references
Due to the anticipated volume of responses, we will only contact those candidates who most closely match our requirements. Responses should be submitted by: September 15, 2017
Job Type: Part-time
Required education:
Associate
Required experience:
Administrative Assistant: 1 year
Federal Contracting: 1 year
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