Chester, Pennsylvania
Bookkeeper Job Opening in Chester, Pennsylvania - BOOKKEEPER JOB DESCRIPTION
The position is part time, averaging 16 hours per month. Independent contractors or part time bookkeepers are encouraged to apply. Work must be completed in the Chester Education Foundation office. The bookkeeper will report to the Finance Director and the Executive Director.
General Purpose
Responsible for maintaining the financial records of a not-for-profit organization by accurately recording day to day financial transactions.
Main Job Tasks and Responsibilities
Record, track, reconcile and maintain daily work
Check, verify and track source documents including invoices, receipts and other daily transactions
Manage, reconcile and ensure timely processing of accounts payable invoices and collection of accounts receivable
Prepare checks, process payments including electronic transactions
Prepare and record bank deposits
Collect time sheets from staff, invoices from contractors, prepare and process payroll for submission to 3rd party payroll service, record payroll result via journal entry allocating all transactions by account and grant
Reconcile and balance all cash accounts
Analyze and maintain components of accounting data
Where applicable collate and analyze account data related to daily work and generate work papers for those accounts
Track and maintain prepaid, accrued and inventory expense records, record fixed assets according to schedule
Maintain complete filing system for ongoing daily work to support financial records
Maintain internal control systems in conjunction with finance director
Assist preparing and reporting to various constituencies
Assist and/or support preparing copies of backup documentation for grant invoicing
Comply with relevant reporting requirements as per direction from Finance Director
Assist with budget preparation in support of Finance Director
Assist with audits as needed by Finance Director
Education and Experience
Knowledge of bookkeeping practices, generally accepted accounting principles and procedures for 501(c)(3) organizations
Knowledge of relevant legislation and regulatory requirements
Working knowledge of relevant computer applications, including QuickBooks accounting software, and GrantHub or donor management software
An associate degree in accounting, finance or business an advantage, minimum of 4 years of bookkeeping experience
Detail oriented with strong organization skills
Job Type: Part-time
Required experience:
bookkeeping: 4 years
QuickBooks: 1 year
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