Colorado Springs, Colorado
Administrative Assistant Job Opening in Colorado Springs, Colorado - We are looking for that right person to perform administrative, organizational and special function duties for Property Manager as directed. Maintain a positive team oriented attitude and work for the good of the company with benefits while building tenant and vendor loyalty by having a total service approach, while adhering to systems, procedures and standards of our Company.
Essential Functions: Must be flexible, organized, detailed oriented to be able to perform multi-tasks. Provide timely and accurate correspondence as requested. Maintain several weekly, monthly reports and updating databases with files. Other duties as requested to support property manager and/or maintenance department.
Qualifications: Positive attitude, self-starter with ability to accomplish tasks with little direct supervision Excellent organizational skills and ability to prioritize Typing at 55 wpm Excellent grammar, punctuation, and spelling skills. Two years administrative assistant responsibilities supporting systems experience. Strong public and telephone relations skills; ability to deal with tenants/vendors/ Word processing and spread sheet skills; Word and Excel are required Professional appearance and dress required Drug test and background check may be required
Duties Include:
Setting up social functions, special projects
Tenant file audits
Typing Files
Market Surveys
Updating files
File maintenance
Tenant/vendor follow up on work performed
Assist in maintaining all hard files for all properties
Assist in answering the office phones
Promote a professional working relationships
Set up tenant file, monitor lease expiration and assist manager with renewals as directed
Assist manager with other special projects as directed Assist with preparation of annual budgets in accordance with company standards
Weekly reports
Perform word processing, typing, proofreading, completion of various report, filing, making appointments, calling vendors, writing correspondence, etc. Assist managers as requested
Daily calendar duties
Collecting and updating vendor certificates of insurance as well as send correspondence as necessary to keep certificates of insurance current
Uploading and processing collections
Reserves accounting
Job Type: Full-time
Job Location:
Colorado Springs, CO 80906
Required education:
High school or equivalent
Required experience:
Administrative Assistant: 2 years
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