Oklahoma City, Oklahoma
Receptionist/Administrative Assistant/Mail Room Job Opening in Oklahoma City, Oklahoma - Hours are Monday-Friday 8:30-4:45
$13/hour.
Administrative Assistant
Administrative Assistant performs administrative and clerical responsibilities following established procedures. The main focus of this job is related to the mail, scanning and procurement of office supplies.
Monitors electronic mail boxes, deliver and fax for incoming correspondence, opens or otherwise distributes per instructions based on recipient, date stamps as necessary, accurately identifies and routes for further processing as appropriate. Assists with answering all incoming calls in a timely and professional manner. Accepts, retrieves and processes outgoing mail to include regular, certified and overnight parcels while being conscientious of related deadlines
Maintains daily postage log and appropriately communicates with the accounting department in regard to the adequacy of the postage fund
Prepares internal communication regarding changes in outgoing mail deadlines given early close or holiday events and circulates same upon supervisor?s approval
Handles the servicing and maintenance of the Pitney Bowes postage machine
Accesses and prepares the order for postage supplies
Maintains common areas (kitchen, break and copy rooms) as clean and orderly
Enters outgoing mail related expense as appropriate within corresponding claim file?s time/expense entry
Provides cross training to administrative clerk so that adequate short term support will be provided in the event of absence
Practices quality control by inspecting data entry
Maintains position direction manual as accurate and current
Performs additional related duties as requested by employer
Knowledge, Skills and Abilities :
Analytical, detail-oriented, flexible, and decisive. He/she should be able to multi-task and cope with deadlines.
The employee must possess strong communication and interpersonal skills so that effective working relationships can be developed and maintained.
Competent in utilizing office equipment; including, but not limited to: computer, fax machine, copy machine, scanning machine, etc. As well, good typing skills are important to success in this position.
Working knowledge related to the Microsoft suite of products; specifically Outlook, Word, and Excel.
High degree of initiative and be able to work will both independently as well as within a team environment.
Ability to work with mathematical concepts such as basic math, fractions and percentages to practical situations.
Minimum Qualifications:
High School Diploma or GED
Multi-line phone experience
Two years? experience working in a professional office environment
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Job Type: Full-time
Salary: $13.00 /hour
Required education:
High school or equivalent
Required experience:
Receptionist: 1 year
office: 1 year
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