Las Vegas, Nevada
Event Administrator Job Opening in Las Vegas, Nevada - Production Theory, a division of Motley Brews Inc., is a leader in the experiential marketing arena. We specialize in the turnkey creation and management of events and festivals that we either own or produce for discerning clients, with our main focus on providing over-the-top experiences for clients. We are looking for an Event Administrator who has strong organizational, clerical and communication skills who want to break into the event planning industry at a high level and desires to move up rapidly with the organization as our company grows.
This position for the first 90 days is part-time with the goal to transition to full-time by the end of the year. Hours are from 10P to 4P, Tuesday through Thursday.
Job Duties and Responsibilities
Administrative
Monitor incoming emails through the company twice daily at a minimum (first thing in morning and last thing before close of business
Coordinate for employees to include meetings, travel, lodging or any other duties assigned.
Research for CEO and Event Producers as assigned.
Order supplies bi-monthly for office or as necessary.
Project Management
Assist Event Producers in assigned capacities on projects including but not limited to:
Creating project files and folders
Update master templates
Insurance requirements
Vendor/Sponsor recruitment
Bid Process
Sales
Create first drafts of Agency Client Agreements and Event Service Agreements for CEO and Event Producers.
Attend high-profile client meetings with Business Development and CEO as necessary
Accounting
Enter daily Accounts Receivable deposits into accounting system and communicate with accountant
Review Accounts Receivable Aging weekly with CEO and Accountant to identify any areas needing attention
Follow up, collection and allocation of payment
Produce Monthly Accounts Statements with CPA
Maintain client and vendor accounts. Set-up customers system. Collect or provide W9 and other needed items.
Perform monthly general ledger account reconciliations
Serve as liaison between PM , CEO and CPA for processing A/R and A/P.
Skills/Experience
BA/BS preferred in Finance, Business
Highly organized and detail oriented
A year or more of experience in event planning is a plus
Ability to excel in a face-paced environment
Effective communicator
Expert in Microsoft Office applications
COMPENSATION
$12 to $15 per hour based on experience
Job Type: Part-time
Salary: $12.00 to $15.00 /hour
Job Location:
Las Vegas, NV 89118
Required education:
Bachelor's
Required experience:
Administrative Support: 2 years
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