Detroit, Michigan
Construction Administrative Assistant Job Opening in Detroit, Michigan - General Position Summary
The Administrative Assistant assists and supports management and the project team members and is responsible for general administrative duties, including maintaining accurate and complete records of project documents. The position works under direct supervision and performs routine daily administrative activities. This position must demonstrate strong organizational and time management skills, as well as have strong communication and client service skills.
Major Duties & Responsibilities
Perform general administrative duties such as typing, copying and filing
Assist in preparation and/or record meeting minutes
Organize and distribute bid documents, shop drawings and other project documents as directed
Prepare memo?s, letters and other correspondence as directed
Assist in the maintaining and tracking Bidders List and Prequalification Forms and periodically update
Coordinate office communications, including correspondences, mail, packages, deliveries and calendars
Be familiar with Contracts, Subcontracts, Change Orders, and Purchase Order forms, type and distribute
Monitor and track insurance and bond requirements for subcontractors and vendors as directed by Accounting Department
Track status of Subcontracts, Purchase Orders and Change Orders
Assist in maintaining effective relationships with clients, designers, consultants and internal Brinker clients
Assist marketing and business development efforts including proposal preparation as needed
Inventory and ordering of office supplies as directed by Accounting Department
Inventory, operation and upkeep of office equipment as directed by Accounting Department
Maintain filing systems
Assist in project close-out
Assist in issuance and return of Performance Evaluation
Demonstrate commitment to Safety and Brinker Safety and Health Management Program
Manage the community participation reporting process and complete reports to be submitted for project
Job Skills & Abilities
Computer knowledge and efficiency, including Microsoft Office products
Broad understanding of industry
Strong written and verbal communication skills
Basic math skills
Ability to multi task
Functions effectively as part of a team
Dependability
Ability to maintain discretion and confidentiality at all times
Ability to understand and follow directions
Good time management and organizational skills
Education and/or Experience
High School Diploma required
Junior College or Vocational education desired
2-4 years of related administrative experience
Authority
The Administrative Assistant derives his or her authority, and performs all duties with guidance, from the Vice President of Estimating, Vice President of Operations, other Vice Presidents, Project Executive, Senior Project Manager or Project Manager (collectively called Management Personnel) depending on who has the overall responsibility for the duties associated with the task assigned. In the event of the need to set priorities or resolve conflicts, the President shall make the appropriate decision on assignment with input from the management personnel.
Work Environment Job/Conditions
This job may be performed in the office or on the jobsite and requires frequent sitting (often working on a computer), frequent walking, standing, bending, and reaching. Due to computer usage, there may be repetitive motions of the hands and wrists. He/she must be able to navigate the jobsite and must comply with all Company Safety requirements in the office and on the jobsite.
Job Type: Full-time
Salary: $38,000.00 to $45,000.00 /year
Required education:
High school or equivalent
Required experience:
Construction Administrative Assistant: 5 years
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