Pompano Beach, Florida
Accounting Clerk Job Opening in Pompano Beach, Florida - JOB TITLE: Accounts Payable/Invoicing Clerk
DEPARTMENT: Finance & Accounting
REPORTS TO: Controller/CFO
FLSA STATUS: Exempt
CREATED DATE: 5-8-2017
REVISION DATES: None
Position Summary:
The Accounts Payable/Invoicing Clerk position is a highly responsible position within the Finance and Accounting function, responsible for processing all invoices received by the company.
Major Activities :
Process Daily Flight Logs and Flight reports to generate Invoices for Payment by the DOT and Financial vendors.
Enter all invoices received by the company correctly into the QuickBooks financial system.
Balance and reconcile accounts payable accounts to vendor statements and payments made by the company.
Research Accounts payable issues and resolve them with vendors, suppliers, employees, and management.
Generate appropriate reporting on outstanding accounts payables, aging of payables, and recommend solutions.
Interact with vendor accounting functions to resolve issues, confirm receipt of payments, and address vendor concerns.
Secondary Responsibilities: assist with payroll processing; create invoices for company services as required; backup other team members during vacations and illness
Requirements:
Honesty and Integrity ? A candidate must possess a high degree of honesty and integrity in this highly important position.
Work Ethic ? A candidate must have an outstanding work ethic, and be willing to do what it takes to get the job done. Clock watchers and rigidly time dependent people will not be successful
Self-Motivated ? A candidate must be able to work without daily direction after training and acclimation.
Flexibility ? A candidate must be able to adapt to a fast-paced business environment where daily tasks may change based on business requirements and issues.
Pleasant and calm demeanor ? A candidate must remain calm under pressure and be able to deal with daily issues and problems without undue stress or impact on other employees
Qualifications:
Education:
High School Diploma or GED, Associate?s or Bachelor?s degree preferred
Work Experience:
QuickBooks Experience ? A minimum of 2 years of experience with the QuickBooks accounts payable functions and related QuickBooks systems.
Excel ? Experience with Microsoft Excel with demonstrated ability to create and maintain basic spreadsheets for tracking of accounts payable issues.
Management Reporting ? The ability to create ad hoc reports using the QuickBooks and Excel to meet management reporting requirements.
Mental Requirements:
Level 3
Level 1 ? Requires some concentration and normal attention. Generally, once the job is learned, the tasks can be performed more or less automatically.
Level 2 ? Requires high periods of concentration intermittently and normal attention. Generally, even once the job is learned, tasks will require normal attention to deal with recurring variables.
Level 3 ? Requires a high level of concentration and high level of attention intermittently. Generally, the approach to tasks may be consistent, but the number of steps required and/or the number of variables involved creates the possibility of errors unless the incumbent pays close attention.
Physical Requirements:
Sitting: 90%
Standing/Walking: 10%
This is primarily a desk position with occasional time walking and standing in order to file, make copies, etc.
Machines/Equipment Used:
Computer, Printer/Scanner/Fax, Calculator, Telephone
Degree of Eye/Hand Coordination:
Enough manual dexterity and eye-hand coordination to use required machines and equipment effectively with/without accommodation.
Security:
This position requires a pre-employment drug test and Criminal History Background Check.
Job Type: Full-time
Salary: $30,000.00 to $35,000.00 /year
Required education:
High school or equivalent
Required experience:
Quickbooks: 2 years
Required license or certification:
Driver's License
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