New York, New york
Admin Assistant/Bookkeeper Job Opening in New York, New york - Job Type: Part-time
Salary: $23-28 per hour
Position located in New York City
The person in this position is responsible for maintaining high standards for the accuracy and integrity of the Association?s financial and recordkeeping systems. This position reports to the Regional Organizing Director and, in addition to bookkeeping duties, provides necessary administrative support in furtherance of the Association?s mission. The ideal candidate will be proactive and able to organize work, is detail driven, and able to interact effectively and positively with others. This position is responsible for confidential matters and is therefore not a bargaining unit position.
Duties:
Maintain all accounts payable and receivable functions, including paying bills in a timely manner, posting expenditures accurately in the accounting system, maintaining well-organized and appropriate paper files, and informing Regional Organizing Director of any unusual expenditures;
Prepare payroll and process employee reimbursement expenses
Administer staff benefit plans (including health, retirement, disability), including documentation of plans, enrolling new employees and benefits as needed; serve as liaison with plan customer reps; file appropriate paperwork
Maintain all in-house filing systems for financial, insurance, tax and other related records; help prepare for audits
Oversee office organizational needs, making sure office functions such as supplies, equipment, and cleanliness are in good working order
Monitor Constitutional requirements and help ensure strict adherence to time frames and deadlines
Serve as liaison with affiliates regarding administrative matters
Assist Regional Organizing Director as needed to ensure the smooth and timely functioning of administrative and office systems
Perform other related duties as needed
Qualifications:
At least three years? bookkeeping experience performing a range of accounts payable/receivable functions
A track record of taking initiative to improve and implement office systems
Strong grasp of software programs used to manage information, such as Excel and Accounting software, including QuickBooks
Job Type: Part-time
Required experience:
bookkeeping: 3 years
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