Portland, Oregon
Bookkeeper/Office Manager Job Opening in Portland, Oregon - The Office Manager for Alder Technology requires bookkeeping, administrative, and customer service experience. This person manages the books, fulfills customer orders, managers product inventory, as well as assisting in other projects. You will work with 3 other full time people - Two in technical support and One in sales. Hours are M-F 8am to 5pm
Essential Job Functions
Accounting
Accounts Payable
Accounts Receivable, including collections
Monitor and record expenses
Prepare expense reports
Prepare weekly and monthly financial reports
Perform account reconciliations
Prepare deposits
Process credit cards
Payroll
Monitor and record hours worked
Monitor vacation and sick leave
Administer benefits
Process and monitor payroll through QuickBooks
Customer Service
Answer and screen calls
Handle customer inquiries and complaints
Process customer orders (on-line and by phone)
Keep updated customer records
Order
Create proposals
Fill customer orders
Track order shipping (and send to customer)
Order products from vendors
Track and verify inventory
Research vendors for pricing and delivery options
Office Management
Document policies and procedures, measure results, make necessary adjustments
Analyze and monitor internal processes
Prepare operational reports
Organize weekly strategy meetings
Order and maintain office supplies
General office duties: mailing, faxing, filing, package delivery coordination
HR
New employee
Maintain employee files
Assist in the hire of new employees: ad creation and posting, review of applicants, interviews, and reference checks
Train employees on order fulfillment, product offering, and office procedures
Non-Essential Job Functions
Research into industry or product specifics
Continuing education into industry and job related subjects
Requirements
Minimum of two years? experience with QuickBooks and administrative experience
Knowledge of accounting, data, and administrative management practices and procedures
Strong organizational skills
Outstanding attention to detail
Self-starter
Good written and verbal communication skills
Excellent customer service skills
Ability to manage multiple tasks at one time
Judgment and problem solving skills
Proficiency with MS Office, including Word, Excel, PowerPoint
Email and calendar management skills
Other Skills/Abilities
Able to prepare custom reports using QuickBooks data in Excel
Understanding of basic database structure and how to customize fields
Knowledge of human resource management
Knowledge of business and management principles
Job Type: Full-time
Salary: $38,000.00 to $45,000.00 /year
Job Location:
Portland, OR
Required experience:
QuickBooks: 2 years
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