Birmingham, Alabama
ACCOUNTING CLERK, A/P - PROCUREMENT Job Opening in Birmingham, Alabama - SUMMARY : Responsible for the daily recording and reporting of accounts payables and activities. Responsible for the maintenance and processing of all Accounts Payable records, which serve as the basis of much of the Agency?s financial reporting. Work involves obtaining and viewing vendor invoices and appropriately coding for various grant and project allocations. Processing purchase orders and various other clerical and administrative duties as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Oversee coding, input and posting of approved invoices to computerized Accounts Payable system.
Prepare check run on a weekly basis; arrange for of checks to vendors.
Use an automated general ledger system and practice management system.
Ensure all checks are properly supported and filed appropriately.
Maintain accuracy of vendor files on computerized Accounts Payable system.
Answer vendor inquiries regarding invoices and payments.
Enter credit memos/debit memos/void checks into computer system as required.
Reconcile Accounts Payable balance with supporting documentation and general ledger.
Prepare all necessary manual checks; maintain log; input manual check information into computer system.
Maintain petty cash fund for reimbursement of minor expenditures and record related journal entries.
Prepare annual 1099 for consultants.
Maintain files with copies of purchase orders and receiving reports (packing lists) for matching to invoices.
Prepare and record journal entry expense allocations.
Routinely monitor medical supplies inventory.
Assist as necessary in the competitive bidding process (e.g. collect bids, contact vendors, etc.).
Maintain and monitor purchase orders received and ensure purchase orders are processed.
Generate monthly reports related to accounts payable, expenses, and debt. Perform month-end close procedures.
Assist in preparation of annual budget, reports for Grantee and Governmental agencies and other miscellaneous projects.
Attend meetings as required.
Cross-train in other accounting areas.
Performs other duties as assigned.
QUALIFICATION REQUIREMENTS :
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE :
High School Diploma or equivalent.
Minimum one to two years experience.
OTHER SKILLS AND ABILITIES:
Ability to organize, communicate effectively and knowledge of general corporate operations are a must.
Job Type: Full-time
Required education:
High school or equivalent
Required experience:
A/P: 2 years
: 2 years
|
