Minneapolis, Minnesota
Immediate Opening- Business Support Specialist Job Opening in Minneapolis, Minnesota - Monday- Friday: 6:30 am- 2:00 pm
Job Summary: The Business Support Specialist, under the general supervision of the controller, will perform a variety of financial and administrative tasks for the company. Primary responsibilities consist of verifying accounts payable invoices, processing of trade receivables, service billings and following up with past invoices. Additionally, the Business Support Specialist will provide clerical and administrative support, including customer service, quote, and invoicing and collection activities. The Business Support Specialist will work with the Secure Documents Supervisor as well as act as back up to the supervisor when needed.
Responsibilities:
Process Accounts Payable and Receivables for the company
Code invoices correctly to account numbers and expense periods
Enter invoices accurately into accounts payable system and maintain organized AP Files
Enter trade-billing information into billing system.
Print trade invoices and mail as directed.
Enter cash receipts into Accounts Receivable for both trade and government payments.
Conduct Accounts Receivable follow-up calls on the past due invoices
Provide customer service support for both Document Destruction & Community Employment.
Answer phones to schedule pick-ups, retrieving messages and returning calls.
Coordinate and schedule pickups and deliveries for document destruction and community recycling. Assist in the set-up of driver?s routes.
Maintain databases with up to date information, prepare quotes for document destruction services, document customer complaints.
Prepare job tickets and invoices for document destruction following established procedures.
Prepare month-end volume and revenue reports for document destruction.
Other duties as assigned
Qualifications:
HS diploma (or equivalent) with a minimum of two years work experience in accounting or related work.
Two-year accounting degree preferred
Must be detail oriented with excellent organizational skills.
Must be knowledgeable of general accounting principals, MS Word, Excel and comfortable working with spreadsheets.
Proficient skills in 10 key and word processing.
Must be a self-starter and have excellent problem-solving skills.
Background check and drug screen will be required.
Job Type: Full-time
Required education:
High school or equivalent
Required experience:
admistrative: 2 years
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