Reno, Nevada
Accounting Assistant - Accounts Payable Job Opening in Reno, Nevada - JOB TITLE: Accounting Assistant - Accounts Payable
DEPARTMENT: Business Office
STATUS: Non-Exempt/Hourly
REPORTS TO: Controller
POSITION SUMMARY:
Performs various accounting functions primarily associated with payment of expenses in a timely fashion. Tasks to include review invoices for accuracy, vouch invoices to supporting documents and purchase orders, ascertain proper level of authorization, record expenses and make payments in a timely fashion.
ESSENTIAL FUNCTIONS:
Review all invoices and travel expense vouchers for accuracy and completeness of supporting documentation. Vouch invoices to Purchase Orders.
Place correct account coding on invoices prior to payment and verify proper level of authorization.
Accurately enter all invoices into the Accounts Payable module.
Print and review applicable reports. Print checks, once accuracy of reports is verified.
Attached supporting documentation to checks so appropriate signatures may be obtained. Mail signed checks.
Provide customer service responds to vendors concerning account balances.
Maintains vendor files for accessibility, accuracy, completeness and compatibility with College?s needs.
Maintains vendor ID # list and updates accounts in computer.
Maintain accounts payable records for audit purposes.
Prepare 1099?s for vendors annually.
Review and process material allocations on completed classes. Prepare journal entry to record course materials expense.
Prepare monthly accounts payable accruals. Balance class expenses monthly record.
Reconciles assigned general ledger accounts.
Open Business Office mail daily. Prepare daily check receipt log. Date stamp and send invoices for approval.
Delivers bank deposits to UNR
MARGINAL JOB FUNCTIONS:
General office clerical tasks to include but not limited to: process incoming mail, filing, & typing
Attends to over-the-counter receipts
Updates A/P desk manual
MINIMUM QUALIFICATIONS:
AA in Accounting or 3 to 5 years relevant experience.
Knowledge of Financial Edge System highly desirable.
Proficient with MS Excel, working knowledge of MS Word.
10-Key by touch.
Must be professional and diplomatic; able to relate well individuals at all levels.
Must have organization and time management skills.
Must be flexible and able to handle multiple priorities with and ability to adjust to high pressure and rapidly changing business conditions.
Ability to lift 30 pounds.
WORK CONDITIONS: General office environment, some overtime, and no travel.
Please refer to Support Data Sheet.
IMPORTANT NOTICE:
This position is not limited to those duties listed in the job description. Duties and responsibilities can be changed, expanded, reduced or deleted to meet the business needs of The National Judicial College.
The National Judicial College is an Equal Action, ADA organization, and admits participants of any age, race, color, religion, gender, gender identity, sexual orientation, and national or ethnic origin.
Click here to apply:
Job Type: Full-time
Required education:
Associate
Required experience:
Accounts Payable: 1 year
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