Florham Park, New jersey
Property Accountant Job Opening in Florham Park, New jersey - Job Summary
This is a contract position expected to last between 3-6 months.
The Property Accountant has global property accounting management responsibility for specific properties including all Accounts Receivable, Accounts Payable, General Ledger management, bank reconciliations, rent billings and adjustments, invoice processing and filing.
Responsibilities include the organization and upkeep of building records including invoices, leases, and tenant inquiries. The Property Accountant administers billing, collects rents, enters deposits, keeps checkbooks, gathers and enters invoices and ensures that they are paid. The Property Accountant completes bank reconciliations and is accountable for the organization and billings of common area maintenance (cam).
Duties and Responsibilities
Responsible for Accounts payable functions including coding, entry and payment of invoices. Maintains the accounts payable workflow by managing and processing invoices, expenses and charge-backs. Maintains current vendor information.
Responsible for Accounts receivable processes including issuing of rent and job order billing, cash receipts and collections. Ensures that all rent-related monies taken in by the rental properties (rents, deposits, refunds, or similar monies) are properly identified, recorded, and deposited in the property bank account.
Maintains the Rent Rolls.
Responsible for the processing of the electric meter readings and billing tenants accordingly.
Ability to develop and maintain property budgets and forecasts.
Responsible for inputting and maintaining journal entries and reporting in the General Ledger.
Conducts Cam billings and is responsible for monitoring Cam for respective properties.
Responsible for the common area maintenance review of prior year expenses and settlement of charges and/or credits and budget billing of Cam for the current year.
Responsible for management fee billing and office overhead payments.
Conducts job costing entries while reporting AIA billing, GMP, Cost Plus.
Acts as the primary company contact for in-house technology matters.
Maintains accounting files for respective properties. Coordinates and moves current-year information at end of year and new files at beginning of calendar year.
Maintains current rent rolls (systems and worksheets).
Participates in quarterly sales tax reporting.
Assists in preparing tax appeal information.
Ensures that the properties are billed for miscellaneous monthly charges (reimbursables) on behalf of the management company.
Other duties and tasks to be assigned as needed.
Competencies for the Position
: Plans and organizes schedules in an efficient, productive manner. Focuses on key priorities through completion. Effectively juggles multiple projects. Anticipates reasonable contingencies. Pays appropriate attention to detail. Provides a positive impression to internal and external relationships in meeting facilitation, change and task management roles. Able to think ?on the fly? and balance recurring monthly task priorities with drop-in tasks and priorities that take precedence, whether for ?rush? items on important deals, or relations.
Customer Focus: Regularly monitors customer satisfaction. Meets internal and external customer needs in ways that provide satisfaction and excellent results for the customer. Establishes "partner" relationships with customers. Regarded as visible and accessible by partners, tenants and brokers.
Analysis Skills: Identifies significant problems and opportunities. Analyzes problems in depth. Relates and compares data from different sources. Sorts the "wheat from the chaff," determining root causes and subtle relationships among data from various sources. Exhibits a probing mind. Achieves penetrating insights.
Excellence: Sets high, "stretch" standards of performance for self and all coworkers. Low tolerance for mediocrity. Requires high-quality results. Exhibits conscientiousness and high sense of responsibility. Not afraid to think outside the box or suggest improvements in processes.
Judgment/Decision Making: Demonstrates consistent logic, between quick decisiveness and slower, more thorough approaches, i.e., is neither indecisive nor a hip-shooter. Shows common sense. Anticipates consequences of decisions.
Team Player: Reaches out to peers to tear down walls. Overcomes "we-they? relationships. Approachable. Earns a reputation for leading peers toward support of what is best for total company.
Cooperates with supervisors (but not "yes person") and establishes collaborative relationships with peers (without being a "pushover").
Initiative: Seeks out and seizes opportunities, goes beyond the "call of duty." Finds ways to surmount barriers. Resourceful. Action-oriented "doer," achieving results despite obstacles. Re- stimulates languishing projects. Shows bias for action ("do it now").
: Writes clear, precise, well-organized e-mails, memos, letters and proposals while using appropriate vocabulary, grammar, and word usage, and creating the appropriate "flavor."
: Communicates effectively one to one, in small groups and in public speaking contexts. Demonstrates fluency, "quickness on one's feet," clarify organization of thought process, and command of the language. Easily articulates vision and standards. Keeps people informed.
Job Specifications
BA/BS Degree in Business, Accounting and/or minimum of 2-4 years experience in similar capacity.
Excellent proficiency in Word, Excel, MRI, Microsoft Outlook, and Timberline.
Minimum experience in similar capacity of 2-4 years.
Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
Outstanding communication skills, both verbal and written.
Job Type: Contract
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