Morgan City, Mississippi
Part Time Administrative Assistant Job Opening in Morgan City, Mississippi - Garry Makamson Farms operates a row-crop farming business located in Morgan City, Mississippi. Our farm maintains a full-line of late model equipment and utilizes precision farming technology. Garry Makamson Farms is currently seeking a team-minded individual to perform the following function:
PART-TIME ADMINISTRATIVE ASSISTANT
This position is to assist the Owner along with the HR Manager with all needed administrative and clerical duties. While performing these assigned duties, this position is responsible for ensuring accuracy, effectiveness, and efficiency. This position must maintain strict confidentiality regarding business operations, finances, human resources and all other proprietary areas.
ESSENTIAL FUNCTIONS
Answer the telephone using organization script and take clear and accurate messages.
Deliver messages in a timely manner to appropriate staff members.
Prioritize tasks and meetings
At all times, provide a positive visual and verbal image to the public, suppliers, customers, and to all coworkers.
Communicate daily with supervisor regarding project, task status, and needs.
Perform clerical duties including but not limited to: photocopying, faxing, mailing, emailing, and filing.
Retrieve grain checks and reconcile delivery tickets.
Oversee the cleanliness and orderliness of the front office area.
Periodically travel to FSA offices and banks, in order to deliver mandatory reports and deposits.
Assist with completing FSA documents
Assist in compiling needed Standard Operating Procedures.
Oversee all office supply inventories and request office supplies, as needed.
Assist with all compliance and certification paperwork and filings, as requested.
Maintain master copies of the Organizational chart, Business Plan and other business manuals and documents, as requested.
Build effective relationships with co-workers, supervisors, suppliers, and customers.
Maintain confidentiality of sensitive and proprietary information.
Organize workflow, paperwork, projects, and record keeping.
Assist managers with scheduling and workflow planning, as requested
Review and maintain copies of all job application forms and resumes, in a confidential manner.
Maintain all employee files and medical files in a confidential, legal, and accurate manner.
Administer all compensation, benefits, and employee performance management systems.
Conduct and track all exit interviews and exit checklist tasks
Conduct new employee orientation or ?on boarding?.
Assist with planning company events.
Prepare reports for and/or attend all manager meetings, as requested.
Utilize inventory control software to input data.
Input grain tickets
Establish and maintain a G&A filing system
Develop a system to coordinate and synchronize all paper and electronic file
POSITION QUALIFICATIONS
Minimum of high school degree or GED is required
3-5 years of experience with bookkeeping or financial records management is required
Some knowledge of agriculture/farming is desired ? FSA knowledge is a plus!
SKILLS & ABILITIES
Attention to Detail - Ability to accurately and effectively perform activities even when handling several projects at one time
Organization Skills - Ability to establish or follow a systematic method of performing a task efficiently and effectively
Assertive- The ability to confidently communicate and enforce policies and procedures, which may not be well received by the general workforce
Communication - Ability to effectively listen to, understand, and exchange information with others. Ability to accurately and effectively express one?s ideas through writing.
Computer Skills
Proficient in working with Microsoft Office (Word, Excel, Outlook)
Ability to learn database and accounting software
Experienced in Google Docs and scanning documents
Job Type: Part-time
Job Location:
Morgan City, MS
Required education:
High school or equivalent
Required experience:
bookkeeping: 3 years
Administrative Assistant: 3 years
Data Entry: 3 years
Excel: 3 years
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