Sedona, Arizona
Budget & Accounting Supervisor Job Opening in Sedona, Arizona - Come join our team! The City of Sedona is seeking applicants for the position of Budget & Accounting Supervisor.
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The Budget & Accounting Supervisor plans, directs, manages and oversees the activities and operations of the Finance Department including accounting, revenue administration, treasury management, financial planning and budgeting; and provides highly responsible and complex administrative support to the Financial Services Director and City Manager?s office.
Essential Functions:
1. Processes budget and/or accounting work by creating and posting journal entries to general ledger based on supporting documentation, preparing tax reports, reconciling bank statements, compiling financial statements, approving requisitions, and citywide database systems for budget.
2. Assists with grant administration by preparing reimbursement requests and financial reports, tracking spending, performing analyses of grant revenues and expenditures, and working closely with employees, outside agencies and auditors to help ensure compliance with state and federal laws and regulations.
3. Performs complex analysis of capital program funding sources and other funding sources and ensures all legal and statutory requirements are addressed.
4. Assists in analysis and problem solving by reconciling the general ledger, reviewing and developing accounting and internal control policies, perform petty cash audits, assisting in special projects, and providing recommendations.
5. Compiles and analyzes both statistical and fiscal data as the basis for preparing specific schedules, tables, and narrative summaries that are included in various budget documents.
6. Prepares periodic and ad-hoc financial reports and provides in-depth analysis of financial conditions and future trends.
7. Supervises accounting, payroll, and accounts payable by setting schedules, deadlines and allocating personnel and material resources and assists in training.
8. Reconciles and audits financial information by preparing subsidiary schedules for general ledger and reviews the general ledger for unusual postings and transactions.
9. Monitors the City's electronic payments and check disbursements for compliance with policies and procedures, internal controls, and accounting distribution.
10. Processes and approves accounts payable expenditures within established guidelines.
11. Prepares, submits, and reviews a variety of reports, reconciliations, and statements to and from internal departments, financial institutions, and federal agencies.
12. Assists in preparing and implementing budget and/or accounting related policies/procedures, training materials, and instructional manuals; makes recommendations and/or updates existing accounting policy and procedure manuals.
13. Participates in the implementation of upgrades, additions, and changes in automated financial software.
14. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors work load, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of changes.
15. Coordinates Finance Department activities with those of other departments and outside agencies and organizations; prepares and presents staff reports and other necessary correspondence; provide financial support and assistance to City departments.
16. Assists in presentations at budget workshops; conducts training sessions for department budget liaisons.
17. Provides responsible staff assistance to the Director of Financial Services; prepares and presents staff reports and other related correspondence.
18. Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to payroll, accounts payable, accounts receivable, and general ledger programs, policies, and procedures as appropriate.
19. Performs complex financial analyses and statistical computations for various rate studies, salary increases, financial models and cost allocation plans.
20. Develops and analyzes benchmarking and performance management tools.
21. Analyzes national, state and local economic trends affecting the City and reports it to the Financial Services Director.
22. Reviews and approves all purchase orders; coordinates and approves year-end rollover of purchase orders.
23. Manages city-wide procurements (e.g., quotes/bids for common supplies and office services) and maintains centralized approved vendor lists.
24. Verifies department procurements comply with policy (e.g., quotes/bids, purchase orders, etc.). 25. Performs website content function within assigned role.
26. Maintains regular attendance and punctuality.
27. Responds to and resolves difficult and sensitive inquiries and complaints with courtesy and tact.
28. Establishes and maintains cooperative work relationships with those contacted in the course of work.
29. Performs related duties and responsibilities as required.
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Job Type: Full-time
Salary: $60,736.00 to $87,588.00 /year
Required education:
Bachelor's
Required experience:
management: 3 years
budget and accounting: 5 years
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