Newark, Delaware
Executive Administrative Assistant Job Opening in Newark, Delaware - ESSENTIAL FUNCTIONS:
To perform administrative duties for the President and Sr. Vice President/Corporate Secretary.
DUTIES:
Schedule meetings and maintain calendar and follow-up file for President.
Handle administrative functions as requested, such as expense reports, meeting arrangements, setting and confirming appointments, etc.
Set up, maintain and ensure an accurate and complete filing system.
Route newsletters, publications and public relations materials as appropriate.
Handle confidential material.
Answer telephones and send and receive faxes for Officers and Managers. Sort and route mail.
Prepare all correspondence such as letters, memorandums, reports, forms, spreadsheets, etc. as assigned. Compose routine correspondence when required.
Schedule seminar/conference attendance and make travel arrangements.
Assemble and distribute Board of Directors Minutes and related materials for monthly Board of Directors Meetings and scheduled Committee Meetings.
Prepare conference room for Board of Directors and other meetings.
Assemble and distribute "Important Information" for Board of Directors.
Take and transcribe meeting minutes upon request.
Provide back-up for secretaries in their absence.
Maintain the Master Calendar.
Perform any and all other appropriate functions as required.
Executive Assistant
REQUIREMENTS:
Associate Degree in Executive Secretarial plus five year's related experience or ten year's related experience. Personal computer experience, preferably Microsoft Word and Excel, calculator and keyboarding skills required.
ADDITIONAL REQUIREMENTS:
Candidate must be a highly organized, confidential, self-starter. The ability to manipulate a keyboard is necessary for use of personal computer, typewriter, telephone and calculator. Reaching is necessary for filing and retrieval of documents. Speaking, writing, reading and hearing are required for communicating with employees, customers, answering telephones, etc. Visual acuity is required for typing, filing, proofreading. Requires the ability to learn related steps, processes, or elementary methods. Basic levels of business math and accounting ability is exercised.
PHYSICAL EFFORT:
Sedentary work.
WORKING CONDITIONS AND ENVIRONMENT:
Climate-controlled office environment.
ARTESIAN IS COMMITTED TO PROVIDING REASONABLE ACCOMMODATIONS UNDER THE AMERICANS WITH DISABILITIES ACT
Job Type: Full-time
Required education:
Associate
Required experience:
Administrative Assistant: 5 years
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