Frederick, Colorado
Accounting Specialist Job Opening in Frederick, Colorado - POSITION SUMMARY:
This position is primarily responsible for supporting the Director of Finance and Accounting Manager with a wide range of accounting functions and projects by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Core Accounts Payable duties and responsibilities include the following, others duties may be assigned.
Process incoming mail concerning billing and invoicing
Maintain all vendor records in accounting system
Monitor all vendor payment agreements to ensure discounts are taken appropriately
Enter invoices and check requests into accounting system, matching purchase orders when needed
Research and resolve any discrepancies with vendor invoices, PO receivers, or packing slips
Communicate with vendors as needed to ensure accounts are current and all documentation needed has been received
Enter and track credits owed to the company and ensure all credits are properly applied to vendor payments
Pay all invoices and check requests due on a weekly basis per company policy
Maintain all records through timely and accurately filing of documentation
Monitor and reconcile appropriate general ledger accounts per company policy
Core Accounts Receivable duties and responsibilities include the following, others duties may be assigned.
Post daily cash receipts, checks and wires, in the accounting system
Ensure all checks received are deposited timely
Balance credit card deposits in GP to the gateway
Process manual credit card payment transactions
Communicate with customers about any billing and payment discrepancies
Reconcile billing/payment discrepancies and discount terms taken to balance accounts
Monitor account aging on a regular basis
Initiate collections on past-due accounts per company policy
Engage management over any AR problems encountered
Maintain all records through timely and accurately filing of documentation
Monitor and reconcile appropriate general ledger accounts per company policy
ATTENDANCE:
Must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks; where applicable
COMPETENCIES AND REQUIRED SKILLS:
Intellectual
Analytical ? Collects and researches data; Uses intuition and experience to complement data.
Design ? Generates creative solutions; Demonstrates extreme attention to detail
Problem Solving ? Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations
Project Management ? Coordinates projects; Completes projects on time and on budget
Technical Skills ? Strives to continuously build knowledge and skills
Interpersonal
Customer Service ? Response promptly to customer needs; Solicits manager feedback to improve service; Responds to request for service and assistance timely; Meets commitments
Internal and External Working Relationships ? Develops and maintains courteous and effective working relationships with coworkers, clients, vendors, and/or any other representative of external organizations
Organization
Business Acumen ? Aligns work with strategic and departmental goals
Business Necessity ? The needs of the employer may be dependent on responding to and anticipating rapidly changing internal and external demands in aspects of how business is conducted.
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Safety and Security ? All employees are responsible for observing safety and security procedures as applicable and reporting potentially unsafe conditions to management
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities
REQUIRED SKILLS:
Basic understanding of Debits, Credits, and Accounting principles
Ability to use Microsoft office suite with proficiency in Word, Excel, and Outlook
Intermediate to advanced typing and 10-key skills
Advanced mathematical and logical deduction skills
Excellent attention to detail
Strong organizational and time management ability
Excellent communication skills for internal and external communication
Experience with customer service and client communication
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
OTHER SKILLS:
Ability to interact with computers and computer systems to set up functions, enter data, or process information
Processing information by compiling, coding, categorizing, calculating, auditing, or verifying information or data
Gathering information by observing, receiving, and otherwise obtaining information from all relevant sources
Evaluating information to determine compliance with standards by using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards
Being highly organized with the ability to develop specific goals and plans to prioritize, organize, and accomplish your work
Analyzing data or information by identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts
Communicating with supervisors and peers in a clear, concise, and positive manner through telephone, email, or in person as needed
Ability to make decisions and solve problems by analyzing information and evaluating the results to choose the BEST solution
Establish and maintain interpersonal relationships by developing constructive and cooperative working relationships with others and maintain them over time
Manage difficult or emotional situations
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel, reach with hands and arms, talk or hear, and frequently sit. The employee is occasionally required to stand, climb or balance, stoop, kneel, crouch, or crawl, and walk.
The employee must occasionally lift and/or move up to 25 pounds.
Job Type: Full-time
Required experience:
Accounting: 2 years
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