Minneapolis, Minnesota
Office Administrator Job Opening in Minneapolis, Minnesota - Our firm is currently looking for an experienced Office Administrator. This position will play an integral role in the customer service and organizational strength of our company. The Office Administrator will provide administrative support, greet and direct visitors and answer and respond to calls and emails. Qualified candidates will have impeccable verbal and written communication skills, a strong ability to multi-task and a friendly demeanor. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.
Job Description:
Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, bookkeeping, word processing, creating spreadsheets and filing. Extensive software skills, accounting skills, Internet research abilities and strong communication skills are required. May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
Office Administrator Job Duties
Assists office staff in bookkeeping, maintaining files and databases
Prepares reports, presentations, memorandums, proposals and correspondence
Assigns jobs and duties to office staff as needed
Schedules appointments and meetings for executives and upper level staff
Greet visitors and direct them to the appropriate offices
Conduct clerical duties, including filing, answering phone calls, responding to emails and preparing documents
Perform accounting tasks, including invoicing and budget tracking
Schedule meetings and travel arrangements for senior members of the company
Provide administrative support for operations team
Office Administrator Job Skills
Excellent oral and written communication skills
Detail oriented and works with a high degree of accuracy
Highly organized and flexible
Ability to multitask and meet changing deadlines
Must be self-directed and able to complete projects with limited supervision
Maintains staff confidentiality
Working knowledge of email, scheduling, spreadsheets and accounting software
Office Administrator Job Requirements
2 years or more related experience
knowledge of QuickBooks software
Minimum: High School Diploma
Job Type: Full-time
Job Location:
Minneapolis, MN 55428
Required education:
High school or equivalent
|
