New York, New york
Firm Administrator or Office Manager Job Opening in New York, New york - Do you like managing a small business? Working directly with senior management? Growing your own professional career with the goal of becoming a senior manager and key decision maker?
Sacks Communications, a full-service integrated marketing and public relations firm based in midtown NYC, is seeking a Firm Administrator or Office Manager with a minimum of three years? experience in small business operations. The ideal candidate is a self-starter, proactive, attentive to detail and able to multi-task. The candidate will support the administrative, financial and organizational operations within the company.
Please review the requirements below and submit a resume and cover letter to:
Required Experience
Bachelor?s Degree, or equivalent, ideally with focus on business management, finance or accounting
Minimum three years of experience in a similar office management or bookkeeping role
Extensive working knowledge of QuickBooks, accounting software and web-based applications
Required Skills
Excellent communications and organizational skills
Knowledge of QuickBooks for the purpose of invoicing, accounts payables and accounts receivables, advanced knowledge of Excel formats and formulas and knowledge of standard Microsoft Office software
JOB FUNCTIONS
Financial Management ()
Manage billing and invoicing systems, with labor and materials tracking systems
Manage company production list to open and close out projects
Manage collections with direction from senior management
Communicate with external bookkeeper and accountant
Filing and Document Management
Manage and refine current electronic and paper filing systems for financial and accounting information, including certifications, required forms, tax returns, sales tax returns and other financial documents.
Office Systems and Procedures
Manage and implement all office systems, equipment procurement, inventory records, document retrieval and record disposal.
Manage and refine office policies by establishing standards and procedures and evaluating results against standards and making necessary adjustments.
Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
Office Staff Records and Management
Maintains office staff by recruiting, selecting, orienting, and training employees.
Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results in concert with President and Senior Vice President
Job Type: Full-time
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